Executive Assistant

The Executive Assistant to the Vice President of Advanced Manufacturing provides high-level administrative operational and strategic support to the VP and the Advanced Manufacturing leadership team. This role serves as a trusted partner responsible for managing executive priorities coordinating complex communications supporting strategic initiatives and ensuring efficient execution of day-to-day business operations.

Advanced Manufacturing Department & Leadership Support

• Coordinate executive meetings site visits events and related logistics for the Advanced Manufacturing department.
• Prepare presentations agendas meeting materials communications and executive summaries.
• Manage project schedules track action items and support strategic business initiatives.
• Develop reports analyze data and organize information to support leadership decision-making.
• Serve as a key liaison between leadership business partners and stakeholders across the organization.
• Support departmental operations communications onboarding expenses and administrative processes.
• Ensure timely follow-up execution and communication of key business priorities.

• Handle sensitive business personnel financial and operational information with the highest level of confidentiality and discretion.
• Maintain records and documentation in accordance with company policies and procedures.
• Exercise sound judgment professionalism and integrity while interacting with leaders employees and external partners.

• Demonstrates strong technical aptitude and the ability to quickly learn adapt to and leverage new systems tools and technologies.
• Troubleshoot scheduling communication reporting and workflow challenges with minimal direction.
• Proactively identifies process improvement opportunities and recommends more efficient and innovative ways of working.
• Comfortably navigates and supports a variety of business systems collaboration platforms reporting tools and emerging technologies.
• Uses critical thinking and analytical skills to solve complex administrative operational and business challenges in a fast-paced environment.

• Bachelors degree in Business Administration or a related field or equivalent combination of education and experience.
• Minimum of five (5) years of experience providing administrative support to senior executives preferred.
• Experience supporting executive leaders in a manufacturing or related industry preferred.
• Advanced proficiency in Microsoft 365 applications including Outlook PowerPoint Excel Word and Teams.
• Experience using project management or project tracking tools such as Smartsheet.
• Experience managing multiple priorities projects and deadlines in a fast-paced environment.
• Demonstrated ability to exercise sound judgment maintain confidentiality and proactively resolve issues with minimal direction.
• Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization.

From people to products Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company you belong to a community full of opportunities.

For more than a century weve been at the forefront of designing building and engineering premium award-winning products. Today Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row in 2024 and 2025. With operations in 19 cities across North America we manufacture Marvins quality products including Infinity Replacement Windows and Doors and TruStile Doors.

Together we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one you will enjoy health insurance paid holidays paid parental leave a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing recognizing everyones contribution to Marvins success
• Giving at Marvin participate in organized volunteer opportunities
• Brighter Days Fund financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8000 Marvin team members to experience these benefits and more. Apply today!

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at .