Executive Assistant- Enterprise Architecture & AI

Job Posting Title:

Executive Assistant- Enterprise Architecture & AI

Req ID:

Job Description:

** This role sits in our Orlando FL offices and this person is required to be on-site 4 days/ week**

About the Role & Team:

We are seeking a proactive and highly adaptable Executive Assistant to support the SVP EnterpriseArchitecture & AI within our Enterprise Technology organization. This role is pivotal to the success of the team requiring exceptional organizational skills discretion and the ability to manage complex and confidential administrative responsibilities with minimal guidance. The ideal candidate thrives in a fast-paced environment demonstrates a high level of professionalism and collaborates seamlessly with cross-functional teams. Additionally this position will serve as a backup to the Senior Executive Assistant supporting the Chief Information and Digital Officer (CIDO) ensuring continuity and excellence in executive support.

What You Will Do:

• Screen and prioritize incoming meeting requests email and calls

• Manage complex calendars with the ability to coordinate evolving last-minute urgent meetings among executive teams operating across multiple time zones

• Assist with general department tasks including conference room requests ordering supplies coordinating general maintenance and upgrades for office equipment mobile test phones computers kitchen duties etc.

• Own and update the organization distribution lists for Teams Email by geography and function

• Provide office support such as but not limited to supporting location based events completing expense reports tracking organizational deadlines ordering supplies for team as needed handling IT and office services related matters and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer.

• Own the welcoming and on-boarding of new employees obtaining resources ensuring a smooth start.

• Planning/Coordination of extensive travel including international locations visas and passport updates.

• Back-up the office of the CIDO as needed by providing vacation coverage and coordination when CIDO is traveling or as needed (package pick-up at front desk/coordinating visitors etc)

Required Qualifications & Skills:

• Ability to work across diverse teams with high quality and professionalism to internal and external team members.

• Strong interpersonal and communication skills; ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs

• Self-starter with ability to perform successfully in a fast paced dynamic environment and interested in contributing above and beyond the basic job duties.

• Must be resourceful and comfortable independently navigating the unknown

• Utilize critical problem-solving skills to work through challenges

• Demonstrated ability to leverage sound judgment on behalf of the executive

• Strong organizational and time management skills

• Ability to adapt and strongly partner with various stakeholders

• Ability to be pro-active resourceful flexible and responsible.

• Ability to effectively navigate a matrixed team environment

Preferred Qualifications:

• High proficiency with tools such as: Outlook Excel Word PowerPoint Google Docs Keynote OneNote and AI tools

• Knowledge of Disney policies procedures compliance and regulations as put forth in the T&E policy and Employee Handbook

Education:

High school diploma or equivalent.

The hiring range for this position in Orlando FL is $75700.00 to $101400.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region job-related knowledge skills and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package in addition to the full range of medical financial and/or other benefits dependent on the level and position offered.

Job Posting Segment:

Enterprise Technology and Data

Job Posting Primary Business:

Technology Processes & Performance

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City State Region Postal Code:

Orlando FL USA

Alternate City State Region Postal Code:

Date Posted: