Executive Assistant, Design

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figmas platform helps teams bring ideas to lifewhether youre brainstorming creating a prototype translating designs into code or iterating with AI. From idea to product Figma empowers teams to streamline workflows move faster and work together in real time from anywhere in the world. If youre excited to shape the future of design and collaboration join us!

As an Executive Assistant in Design youll be responsible for keeping VPs and their pillars organized as we scale for this role youll work directly with your leaders to manage day-to-day administrative and operational needs partner closely with their leadership teams and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying gaps you will drive processes rhythms and operate as a trusted partner across various stakeholders to drive outcomes. Our Design team is growing quickly which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.

This is a full-time role that can be held from one of our US hubs (SF or NYC) or remotely in the United States. Note: the role requires working PT hours.

What youll do at Figma:

• Proactively manage VP calendars meetings business travel arrangements and expenses
• Act as a delegate for the VP signing off for expenses PO approval and various other tooling (as needed) with careful attention to internal policy
• Partner with operations leadership to craft agendas and logistics for seamless large-scale meetingstracking content readiness taking notes and pushing forward on relevant action items
• Identify opportunities for workflow optimization around business deliverables VP efficiency and function or company rhythms
• Be a strategic thought partner to the CDOs EA VPs and their leadership teams with a focus on design operations process and long-term planning
• Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects company milestones and internal events
• Build culture and connection across company hubs and remote Figmates bringing the team together and embodying Figmas Play value

Wed love to hear from you if you have:

• 5 years of executive support within a fast-paced tech environment fully grasping the ability to anticipate tradeoffs and act independently to make decisions
• An affinity for AI and the ability to build creative workflows to improve operational efficiency
• Strong written and verbal communication skills with sharp judgment and experience as a trusted thought partner to leaderssurfacing risks influencing priorities shaping how their time is spent and representing leaders across internal and external stakeholders in person virtually and via email while being unafraid to provide pushback and upward feedback
• A thoughtful and inclusive lens with a track record of trustworthiness reliability and discretion with confidential information
• Advanced-level skills in Google Suite products (Gmail GCal Google Drive Docs Sheets)

While its not required its an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting technical or AI-focused teams

At Figma one of our values is Grow as you go. We believe in hiring smart curious people who are excited to learn and develop their skills. If youre excited about this role but your past experience doesnt align perfectly with the points outlined in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity/expression veteran status or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role participate in the interview process perform essential job functions and receive other benefits and privileges of employment. If you require accommodation please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection we require all candidates keep their cameras on during video interviews. Additionally if hired you will be required to attend in person onboarding.

By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figmas Candidate Privacy Notice.