Executive Assistant

The Executive Assistant increases the effectiveness capacity and external reach of a leader responsible for Found Villages development strategy major donor and investor relationships external partnerships and executive-level revenue leadership. This high-trust role manages executive time preparation communication information relationship coordination and follow-through so important opportunities and commitments move forward with clarity. This is an elevated executive support positionnot a Chief of Staff Operations leadership or Development leadership role.

Responsibilities:

• Manage the executive calendar as a reflection of priority protecting time for major donor and investor engagement external relationships preparation strategy and follow-through.
• Anticipate scheduling conflicts recurring commitments deadlines travel events and preparation needs before they become urgent.
• Prepare agendas logistics briefing materials relationship context prior commitments and clear objectives for important meetings.
• Coordinate meetings and communication with donors investors funders board members partners community leaders staff and other stakeholders.
• Capture decisions commitments owners and next steps; track executive follow-through and surface unresolved items at the right time.
• Draft and organize executive correspondence while maintaining the executives voice relationship context and Found Villages professional standards.
• Organize executive files materials contact information and reference documents so valuable information remains visible and accessible.
• Coordinate reliable handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems.
• Build repeatable templates checklists timelines briefing formats and workflows that reduce administrative friction and dependence on memory.
• Handle confidential and sensitive information with exceptional discretion mature judgment clear boundaries and accurate representation of authority.

Requirements:

• Experience providing high-level executive support in a relationship-driven fast-moving environment.
• Exceptional organization prioritization communication and follow-through with the ability to manage many moving pieces.
• Strong judgment and discretion when handling confidential information executive access sensitive relationships and unclear situations.
• Excellent written communication skills and the ability to adapt tone to donors investors board members partners staff and community stakeholders.
• A proactive context-aware approach with the confidence to make routine decisions recommend thoughtful trade-offs and recognize when executive judgment is required.
• Comfort communicating upward respectfully reminding senior leaders of commitments and following through without overstepping authority.
• Ability to build practical systems document recurring processes use technology effectively and create continuity that others can understand.
• A collaborative service-oriented mindset and genuine satisfaction in helping another leader become more effective.

What success looks like:

• The executive calendar increasingly reflects high-value relationships revenue and leadership priorities rather than incoming demand.
• Important donors investors board partner and community meetings are thoughtfully prepared with useful context and clear objectives.
• Executive commitments communication and next steps are visible timely and reliably completed.
• Priority external relationships experience strong continuity responsiveness and coordination without depending on executive memory alone.
• Sensitive information is protected routine coordination requires less executive attention and communication reflects Found Villages relational posture.
• Executive systems become increasingly anticipatory documented reliable and capable of absorbing greater complexity without proportional increases in administrative burden.

About Found Village

Found Village believes transformational relationships can change a young persons lifeand a connected village sustains that change. The Executive Assistant strengthens the capacity of the External Co-Executive Director to build relationships advance investment opportunities represent Found Village and lead development strategies. Excellence is not measured by how much work the Executive Assistant personally carries. It is reflected in how much more effectively the executive can lead because meetings relationships information communication and commitments are prepared coordinated and supported with care.

Found Village Values

Boundless Hope: Approach complexity changing priorities and external opportunities with possibility persistence and a solutions orientation.
Courageous Love: Communicate honestly respectfully flag risks and follow up when commitments remain unresolved.
Safe Place Safe People: Build trust through discretion consistency dignity professionalism and responsible use of executive access.
Collaborative Community: Strengthen connection among the External Co-Executive Director Development staff board members donors investors and partners.
Spend It Well: Intentionally steward executive time organizational attention relationships information and resources.

A System in Need of Support
We fill the gaps.

Lets face it our society runs on a network of various systems set in place to meet the needs of individuals. Unfortunately many of these systems though well intended are not designed to raise kids and meet their needs holistically. Because of this the teens we work with often lose trust give up and let their pain drive choices and behavior. They have been in and out of detention centers courtrooms foster homes shelters different schools and more. They are from hard places and circumstances that leave them frustrated and discouraged. They are assigned diminishing labels misdiagnoses unrealistic work plans and offered subpar support programs. To nobodys surprise there is often no real change.

We come alongside families and communities in need. We are here to partner with these systemsto come behind them and fill in the gaps wherever necessary. Without a holistic approach to serving kids in crisis many areas of need are left turn this results in deeper levels of trauma neglect and misunderstanding. We exist to support our teens and their families so they can understand and navigate the systems they have become a part of. We aim to help elevate the voices of our youth and provide them with the support that an average teenager born into different circumstances would inherently receive.

Apply online today!

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