Executive Assistant

Executive Assistant CPG

Lets be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology advanced analytics cross-industry data and deep expertise we provide clarity that helps almost 7000 of the worlds leading brands and retailers take action and unlock business growth. We understand more about the complete consumer the complete store and the complete wallet so our clients can go beyond the data to apply insights ignite innovation meet consumer demand and outpace the competition.

At Circana we are fueled by our passion for continuous learning and growth we seek and share feedback freely and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversityequityand inclusion as we believe in the undeniable strength that diversity brings to our business employees clients and communities (with us you can always bring your full self to work). Join our inclusive committed team to be a challenger own outcomes and stay curious together. Learn more at .

What will you be doing

Deliver exceptional support to the Division President of Consumer Packaged Goods and their team on all administrative and support matters related to meetings calendars expenses suppliers orders inquiries regarding Circana procedures association memberships tracking invoice payments working in DocuSign and Adobe plus any other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the senior executives stakeholders and vendors through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions and with all materials and exercise discretion at all times.
• Assist with various tasks including but not limited to maintaining distribution lists and the CPG Team calendar.
• Cross functional training /meeting coordination.
• Manager the calendar of the CPG Division President and schedule meetings on their behalf.
• Plan meetings (physical or virtual) taking and transcribing minutes following-up on action items/deliverables planning events arranging travel and accommodation.
• Serve as a custodian of CPG documents requiring record keeping of decisions/approvals.
• Maintain and refine processes that support the organization.

Requirements

• 5 years experience providing C-Level administrative support.
• Superb level of professionalism business acumen and maturity.
• Exceptional organization skills verbal and written communication skills and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g. MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Circana Behaviors

As well as the technical skills experience and attributes that are required for the role our shared behaviors sit at the core of our organization. Therefore we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy respect and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location

This position can be located in the following area(s): US remote pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employees position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance shift travel requirements sales or revenue-based metrics any collective bargaining agreements and business or organizational needs. The salary range for this role is $72800 - $88650

We offer a comprehensive package of benefits including paid time off medical/dental/vision insurance and 401(k)to eligible employees.

You can apply for this role through methods to apply (e.g. Careers website link and/or Intranet site for internal candidates).

This position is expected to remain open for approximately 30 days and may close earlier if sufficient qualified candidates are identified.

Required Experience:

IC