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Executive Assistant
Job Location:
Job Location:
Berkeley, CA - USA
Yearly Salary:
USD 70304 - 95000
Yearly Salary:
Posted:
22 August 2026 (11 hours ago)
Posted:
Application Deadline:
19 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About the company
A well-established family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food exceptional customer service and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base it emphasizes freshness consistency teamwork and operational excellence while fostering a collaborative and fast-paced work environment.
A well-established family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food exceptional customer service and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base it emphasizes freshness consistency teamwork and operational excellence while fostering a collaborative and fast-paced work environment.
Position Summary
The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules coordinating communications organizing meetings preparing reports and handling confidential information with professionalism and discretion.
The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules coordinating communications organizing meetings preparing reports and handling confidential information with professionalism and discretion.
Executive Support
- Manage executive calendars appointments and scheduling.
- Coordinate meetings travel itineraries and conferences.
- Prepare agendas reports presentations and correspondence.
- Screen calls emails and communications.
- Record meeting minutes and track action items.
Administrative Support
- Maintain confidential files and records.
- Process expense reports and reimbursements.
- Coordinate contracts and document management.
- Manage office supplies and executive office operations.
Project Coordination
- Assist with strategic projects and initiatives.
- Track deadlines and follow-up on executive priorities.
- Coordinate communication across departments.
Board and Committee Support
- Prepare Board packets.
- Coordinate Board meetings.
- Record Board meeting minutes.
- Maintain governance records.
Communication
- Serve as liaison between executives and stakeholders.
- Draft organizational communications.
- Handle sensitive inquiries professionally.
Office Operations
- Coordinate special events and meetings.
- Support administrative procedures.
- Recommend process improvements.
Required Qualifications
- Associates degree required; Bachelors degree preferred.
- Five years of executive administrative support experience.
- Advanced Microsoft Office proficiency.
- Excellent written and verbal communication.
- Strong organizational skills and confidentiality.
Preferred Qualifications
- Experience supporting nonprofit or executive leadership.
- Board governance experience.
- Project management experience.
Knowledge Skills & Abilities
- Exceptional organization and multitasking.
- Professional judgment and discretion.
- Strong customer service and interpersonal skills.
- Ability to prioritize multiple deadlines.
Physical Requirements
- Prolonged sitting and computer work.
- Occasional lifting up to 25 pounds.
- Occasional travel.
Required Experience:
Senior IC
About Company
Xellia is a specialty pharmaceutical company focused on providing important anti-infective treatments against serious and often life-threatening infections.
