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Executive Assistant 1
Job Location:
Job Location:
Irwindale, CA - USA
Hourly Salary:
USD 25 - 28
Hourly Salary:
Posted:
8 September 2026 (11 hours ago)
Posted:
Application Deadline:
6 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
LeadStack Inc. is an award-winning one of the nations fastest-growing certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work were proud to partner with some of the most admired Fortune 500 brands in the world.
Job title: Executive Assistant
Location: Rosemead CA 91770 - Hybrid (Onsite Monday & Tuesday)
Duration: 4 Months Contract with possible extension
Pay Range: $25.00 - $28.21/hr on W2
Shift: M-F 7:30-4:30
Day-to-Day Responsibilities/Workload
Job title: Executive Assistant
Location: Rosemead CA 91770 - Hybrid (Onsite Monday & Tuesday)
Duration: 4 Months Contract with possible extension
Pay Range: $25.00 - $28.21/hr on W2
Shift: M-F 7:30-4:30
Day-to-Day Responsibilities/Workload
- Provided comprehensive administrative support to senior managers department leaders and cross-functional teams ensuring smooth execution of daily business operations.
- Managed complex calendars meetings appointments and schedules coordinating internal and external stakeholders across multiple time zones.
- Coordinated meetings prepared agendas distributed meeting materials documented minutes and tracked action items and follow-ups.
- Managed incoming and outgoing communications including emails correspondence phone calls and requests from internal and external stakeholders.
- Prepared formatted and maintained reports presentations spreadsheets memos business documents and correspondence using Microsoft Office and Google Workspace.
- Maintained accurate electronic and physical filing systems ensuring documents were properly organized accessible and maintained in accordance with company policies.
- Assisted with data entry document management record maintenance and database updates ensuring accuracy and completeness of administrative information.
- Coordinated travel arrangements including flights hotels ground transportation itineraries and expense documentation for employees and leadership.
- Prepared and processed expense reports invoices purchase requests and administrative documentation coordinating with Finance and Procurement teams as needed.
- Supported onboarding and offboarding activities by coordinating schedules preparing documentation arranging equipment and ensuring completion of required administrative processes.
- Coordinated department events team meetings training sessions workshops and employee engagement activities including logistics and attendee management.
- Maintained departmental calendars distribution lists contact databases organizational charts and other administrative records.
- Assisted with purchase order management vendor coordination invoice tracking and follow-up on outstanding administrative requests.
- Served as a central point of contact between internal departments vendors clients and external partners to facilitate timely communication and issue resolution.
- Monitored deadlines deliverables and pending requests proactively following up with stakeholders to ensure timely completion.
- Created and maintained Excel trackers dashboards status reports and administrative logs to monitor team activities expenses schedules and operational requirements.
- Supported the preparation of leadership presentations and business reviews by collecting information consolidating data and formatting presentation materials.
- Organized confidential files and sensitive business information while maintaining appropriate levels of discretion and data privacy.
- Assisted with office administration including supplies management facility coordination equipment requests seating arrangements and vendor services.
- Coordinated conference rooms virtual meeting links catering visitor access and other logistics for meetings and company events.
- Identified opportunities to improve administrative processes standardize documentation and increase efficiency across day-to-day operations.
- Provided backup administrative support to other teams during high-volume periods and assisted with special projects as assigned.
- Maintained a high level of professionalism while managing multiple priorities in a fast-paced deadline-driven environment.
- High School Diploma or Equivalent
- Microsoft Outlook Teams Experience with planning large meetings/events
- 3-5 Years experience
- Microsoft Excel PowerPoint Experience with Concur
Required Experience:
IC
