Executive and Advancement Administrator

At Raw Art Works (RAW) we believe that all young people should be seen heard and that everyone has a story to tell. Rooted in art therapy our creative community arts organization empowers youth through the arts giving them tools to process what is happening in their lives and to envision new possibilities for their future. Our mission is to ignite the desire to create and the confidence to succeed in underserved youth.

Founded in 1988 RAW fosters an inclusive trauma-informed environment where young people can express themselves and build strong relationships with peers and staff. Today more than 350 youth ages 8 to 19 take part in after-school and summer visual and expressive arts groups digital film school classes leadership development opportunities and college and career access programming in Lynn. RAW staff have helped lead the creative youth development movement since its inception and RAW is recognized nationally for its program impact.

The Executive & Advancement Administrator supports RAWs Executive Director and the systems behind its fundraising work. About half the role is executive support and project coordination; the other half is donor database gift processing and development support. It suits someone who enjoys variety protects confidential information and follows through on details.

The position reports to the Executive Director who sets overall priorities and evaluates performance with input from the Development Director. The Development Director guides day-to-day development operations. There are no direct reports.

Schedule: Full-time on-site; occasional evenings

You will help keep RAWs leadership and development work organized connected and moving forward. Your work will include:

• Manage the Executive Directors calendar including scheduling setting priorities with the Executive Director and resolving conflicts
• Coordinate internal and external meetings: prepare agendas and materials take notes as needed and send follow-up
• Plan ahead for scheduling and logistical needs including external commitments and travel
• Handle confidential information and sensitive communications with discretion

• Maintain a tracking system for the Executive Directors key initiatives priorities and deadlines
• Follow up with staff across departments on action items and flag anything at risk of slipping
• Document decisions next steps and progress on strategic projects
• Coordinate cross-functional projects on behalf of the Executive Director as needed

• Enter all gifts into DonorPerfect accurately and on time
• Process and deposit incoming donations in accordance with RAWs financial procedures
• Run regular data audits and merge duplicate records so donor data stays clean and reliable
• Record and honor donor communication preferences including preferred names salutations and opt-in or opt-out requests
• Reconcile gift records with the finance team on a regular schedule and provide data for financial reporting

• Produce and send thank-you letters and tax acknowledgments promptly
• Carry out stewardship touchpoints including welcome milestone and impact communications
• Pull and segment donor lists for the Design & Marketing Manager for campaigns and appeals
• Provide administrative and logistical support for fundraising events
• Pull giving data and prepare materials for board reports and grant applications
• Gather impact stories and information from program staff for donor communications with care for youth privacy and consent

• Share information between the Executive Directors office and the development team so priorities and deadlines stay aligned
• Build strong working relationships across Development Finance Marketing Programs and leadership
• Identify and propose improvements to administrative and development processes
• Take part in supervision staff meetings and professional development as a member of the RAW community

At RAW equity shows up in everyday this role that means communicating in culturally responsive ways giving every donor the same care regardless of gift size respecting the varied identities and experiences of donors staff and youth and handling stories involving young people thoughtfully with attention to consent and privacy.

This role calls for someone who is as comfortable managing a busy executive calendar as keeping a donor database in good order. We are looking for:

• Experience providing executive or senior-level administrative support including calendar meeting and priority management
• Experience with fundraising operations gift processing or donor databases
• Strong calendar project and deadline management with the ability to balance competing priorities and communicate early when timelines shift
• Database proficiency along with spreadsheet reporting and data-quality skills
• Excellent written communication and proofreading skills; you catch errors before they reach donors or leadership
• Experience handling confidential information and a clear sense of when to act independently and when to check in
• Experience working across finance marketing programs and leadership and a view of responsibilities as shared
• Cultural responsiveness and a commitment to equity and inclusion with donors staff and youth
• Ability to learn new systems quickly and improve administrative processes
• Successful completion of a background check is required as a condition of employment

• Experience using DonorPerfect or a similar donor CRM
• Experience working in a nonprofit organization
• A track record of improving administrative systems and making processes simpler and more reliable
• The instinct to anticipate needs and raise potential issues before they become problems

We know that strong candidates sometimes hold back unless they meet every listed qualification. If this role excites you and your experience does not line up perfectly we still encourage you to apply.

• A mission-driven workplace dedicated to supporting young people through creativity relationships and community.
• A collaborative inclusive and creative team that values reflection supervision and shared responsibility.
• Professional development opportunities to support continued learning and growth.
• Health coverage including medical dental and vision insurance with coverage beginning on your first day of employment.
• Additional health and financial benefits: health care and dependent care Flexible Spending Accounts an employer-funded Health Reimbursement Arrangement and employer-paid life AD&D and long-term disability insurance.
• Generous time off: 15 days of paid time off in your first year paid sick time 12 paid holidays a paid birthday holiday and 2 floating holidays.
• A 401(k) retirement plan with an employer match for eligible employees after one year of service.
• Pre-tax MBTA commuter benefits.
• As a 501(c)(3) nonprofit employer full-time RAW staff may qualify for Public Service Loan Forgiveness.

Benefits are subject to eligibility requirements and the terms of RAWs benefit plans.

At RAW creativity connection and care shape both our programs and our workplace. You will join a team that values collaboration takes the work seriously without losing sight of the people behind it and is committed to creating meaningful opportunities for young people in Lynn.

This role offers a rare vantage point: you will work alongside both executive leadership and the development team see how the whole organization fits together and play a direct part in helping RAWs people and systems work well.

This is a mostly sedentary role. It requires sitting at a desk and using a computer and phone for most of the day and occasionally lifting items up to 20 pounds including when supporting events.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accessibility is a core value at RAW. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of the role.

To be considered for this role both a resume and a cover letter are required. Please ensure you apply directly to this job listing. Our hiring team reviews applications on a rolling basis. If your skills and experience align with the requirements of this role we will contact you to schedule an initial phone interview.

Raw Art Works is an Equal Opportunity Employer and actively seeks a diverse staff that reflects the community we serve. Employment decisions are based on qualifications and organizational needs without discrimination based on race color religion creed sex gender identity sexual orientation national origin ancestry age disability genetic information pregnancy marital status veteran or military status citizenship status or any other characteristic protected by law.

If you need a reasonable accommodation at any point in the application or interview process please let us know at

Required Experience:

Exec