Executive Administrator

The Executive Administrator acts as an extension of the CEO in managing priorities projects and executive execution. This role filters information before it reaches the CEO ensuring decisions are based on complete and organized information. This role protects the CEOs time by ensuring only strategic decisions require executive role focuses on handling confidential information with professionalism and discretion. The ideal candidate is highly organized proactive adaptable and thrives in a fast-paced high-growth environment.

Key Responsibilities:

Reviews documents proposals reports and presentations before they reach the CEO

Present recommendations risks and key considerations not just information

Identify missing information and coordinate completion before executive review

Protect the CEOs time by filtering requests meetings interruptions and competing priorities

Lead executive level strategic initiatives from planning through completion

Remove project roadblocks before they require CEO involvement

Communicate commitments and deadlines between CEO and leadership team

Communicate progress between CEO and leadership team

Prepare concise decision briefs

Continuously improve executive work flow and systems

Exercise independent judgment within defined authority and resolve issues before escalation

Think proactively by identifying problems before they become urgent

Conduct preliminary research gather supporting data and prepare recommendations before projects are presented to the CEO for review or approval.

Manage the CEOs calendar travel meetings and daily priorities to maximize efficiency and focus.

Screen prioritize and respond to requests on behalf of the CEO when appropriate

Serve as the primary point of contact for executive scheduling and internal communication

Prepare and draft executive level communication meeting agendas presentations and reports

.Own executives strategic initiatives and ensure timely execution across departments

Coordinate leadership meetings executive offsites and company events.

Ensure projects have completed all required reviews documentation and stakeholder approvals before escalating to the CEO

Maintain confidential records documents and sensitive business information

Partner with department leaders to gather updates monitor progress and follow up on executive initiatives

Continuously improve executive workflows communication systems and operational efficiency

Lead special projects and operational initiatives on behalf of CEO

Salary DOE

Full-time hybrid after initial onboarding period

Required Qualifications:

7-10 years supporting senior executives or business owners in fast-growing organizations

Ability to analyze information conduct research and present concise recommendations for executive decision-making

Demonstrated ability to independently prioritize competing initiatives

Experience leading cross functional projects

Strong analytical and critical thinking skills

Strong emotional intelligence and executive presence

Ability to make sound business decisions with limited direction

Comfortable working with legal counsel vendors and external partners

Proven ability to manage multiple priorities while maintaining discretion and confidentiality.

High proficiency with Microsoft Office Google Workspace and collaboration tools such as Slack

Comfortable working in a dynamic fast-paced environment with changing priorities

Demonstrated professionalism sound judgment and a high level of integrity

Preferred Attributes:

Proactive rather than reactive you solve problems before they become problems.

Comfortable respectfully challenging assumptions when appropriate

Exceptional follow-through and accountability

Demonstrates an owner mindset

Thrives in ambiguity while creating structure

Strong business acumen and strategic thinking

Calm under pressure and adaptable to changing demands

Excellent relationship builder who communicates effectively with employees customers vendors and leadership

Naturally organized with a passion for creating structure and improving efficiency

Operates with sound judgment exceptional professionalism and relentless follow through