Executive Administrator

To ensure full consideration applications must be received by 8/12/2026. Applications will continue to be accepted after the full consideration date until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

For additional information please contact:

Inara Scott

(541) 737- 4102

The College of Business is seeking an Executive Administrator to the Dean. This is a full-time (1.00 FTE) 12-month professional faculty position.

The Executive Administrator to the Dean serves as a strategic partner and operational leader within the College of Business advancing the Deans priorities and supporting the effective execution of College strategy initiatives and operations. As a member of the College Leadership Team this position provides executive-level leadership decision support and operational oversight by managing executive workflow coordinating complex priorities developing administrative systems and ensuring alignment across College units and university partners. The successful candidate will exercise significant independent judgment collaborate with leaders across the College and University and contribute to initiatives that strengthen organizational effectiveness and institutional impact.

The College of Business is a collaborative and forward-thinking environment committed to student success innovation research excellence and meaningful engagement with business and community partners. The Executive Administrator will have the opportunity to shape how the College operates by strengthening processes improving communication and continuity supporting strategic initiatives and fostering a culture of accountability and collaboration. This role is ideal for an experienced higher education professional who thrives in a dynamic leadership environment and is motivated by the opportunity to make a broad impact on College operations and priorities. Learn more about the College of Business at Responsibilities:

• Provide strategic leadership and operational partnership to the Dean and College Leadership Team in advancing College priorities initiatives and goals.
• Oversee the operations of the Deans Office including administrative systems workflows staffing coordination and process improvements.
• Manage executive priorities communications commitments meetings and decision-making processes on behalf of the Dean.
• Serve as a key liaison and representative for the Deans Office fostering collaboration across College units university partners and external stakeholders.
• Provide analysis recommendations and policy guidance to support executive decision-making resource planning and organizational effectiveness.
• Lead the development and continuous improvement of administrative processes systems and practices that strengthen efficiency accountability and institutional continuity.
• Supervise and develop Deans Office staff while fostering a collaborative professional and service-oriented work environment.

Required Qualifications:

• Bachelors degree and at least five years of progressively responsible experience supporting managing and/or leading complex operations projects systems or initiatives in an organizational or higher education setting; or an equivalent combination of education and experience.

• Demonstrated experience working directly with senior executives and translating leadership priorities into coordinated action communication delegation and follow-through.

• Experience leading or supervising people projects administrative operations or organizational initiatives with the ability to manage workflow assign work provide guidance and support staff development.

• Demonstrated experience designing maintaining and improving administrative systems processes workflows documentation and continuity practices.

• Experience exercising independent judgment decision-making and initiative in complex high-stakes confidential or sensitive situations.

• Demonstrated ability to manage competing priorities executive communications commitments deadlines and information flow in a complex organization.

• Excellent oral and written communication skills including the ability to create presentations reports briefing materials correspondence and executive-level communications.

• Proven ability to collaborate across multiple stakeholders functions and organizational levels; build consensus; and foster alignment around organizational priorities.

• Demonstrated ability to anticipate needs identify emerging issues solve problems and maintain effectiveness in a fast-paced environment.

• Experience handling highly confidential and sensitive information with professionalism and discretion.

• Proficiency with productivity communication scheduling information-management and administrative systems.

• Demonstrated commitment to educational equity and to advancing the participation of diverse groups and supporting diverse perspectives.

This position is designated as a critical or security-sensitive position; therefore the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications:

• Experience supporting a Dean President Provost Vice President CEO Executive Director or similarly senior leader.

• Experience leading or coordinating executive office operations in a complex organization.

• Experience developing systems workflows and processes that improve organizational effectiveness continuity information management and accountability.

• Completion of leadership and/or management training or equivalent professional experience demonstrating leadership strategic thinking and organizational effectiveness.

• Experience in higher education a large public organization or a similarly complex mission-driven institution.

• Knowledge of higher education administration and governance frameworks including policies compliance requirements and administrative practices that guide decision-making.

• Experience supporting budget planning resource allocation data analysis or evidence-based decision-making.

• Experience supporting donor alumni board industry or external stakeholder engagement.

• Demonstrated excellence in organization decision-making problem-solving communication and professional relationship management.

We are an Equal Opportunity Employer including disability protected veteran and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has critical or security-sensitive responsibilities and/or driving duties and you are selected as a finalist your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check motor vehicle history check sexual misconduct reference check etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check please contact OSUs Employee and Labor Relations team at .