Executive Administrative Assistant, US Commercial Leadership Surgical
Job Location:
Boston, MA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain restore health and extend life. Our 95000 employees work across more than 150 countries to put patients first developing innovative medical technologies that improve the lives of 72 million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose growth and impact.
At Medtronic we bring bold ideas forward with speed and decisiveness to put patients first in everything we -person exchanges are invaluable to our work. Were working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
As an Executive Administrative Assistant at Medtronic Surgical you will serve as a trusted business partner supporting Commercial Excellence Marketing and Commercial Operations leadership. This role provides strategic administrative and operational support to one Vice President one Senior Director and two Directors across Commercial Excellence Marketing and Operations. You will help drive organizational alignment communication and execution through exceptional executive support meeting management communications and operational coordination. Your expertise in managing complex priorities facilitating leadership communications coordinating high-impact meetings and handling confidential information will enable leaders to focus on advancing strategic priorities and driving business results. You will play a critical role in fostering collaboration engagement and organizational effectiveness across the Surgical organization.
This role is based in either Boston MA or Lafayette CO.
Primary Responsibilities
Proactively manage complex executive calendars across leaders functions and time zones; anticipate needs resolve conflicts and optimize leadership time
Develop and distribute executive communications including weekly updates leadership announcements organizational messages and strategic content
Manage the Commercial Excellence Teams channel distribution lists and related SharePoint resources ensuring communications meeting materials recordings and organizational resources remain current accurate and accessible
Partner with leaders to develop executive-ready presentations communications reports dashboards and business materials that support organizational priorities and leadership messaging
Lead planning and execution for monthly team meetings leadership reviews recurring field calls quarterly offsites and organizational events including agenda development presentation support speaker coordination logistics materials notes and follow-up
Coordinate and schedule recurring field calls and leader-led forums ensuring effective communication participant management meeting preparation and post-meeting follow-up.
Track decisions commitments owners and deadlines to reinforce accountability and timely execution.
Monitor and coordinate completion of required compliance training acknowledgments and organizational requirements; maintain tracking reports provide reminders and support leadership visibility into team compliance status
Coordinate domestic and international travel itineraries transportation lodging and related meeting logistics
Prepare submit audit and reconcile travel expense reports in accordance with company policies and timelines
Maintain reports trackers compliance dashboards organizational documents contact lists distribution lists and shared resources using Microsoft 365 tools
Collaborate closely with a team of Executive Administrative Assistants and cross-functional partners across Marketing Operations Commercial Excellence to coordinate leadership meetings organizational events communications and shared business initiative
Coordinate onboarding recognition employee engagement team-building activities and organizational communication initiatives that support culture alignment and change management efforts
Handle confidential and sensitive business information executive communications and personnel matters with discretion and sound judgment
Required Qualifications
Six or more years of administrative or executive support experience including support for senior leaders in a fast-paced environment
Based within 40 miles to Boston MA or Lafayette CO
Preferred Qualifications
Demonstrated experience managing complex calendars meetings travel expenses and confidential information
Strong communication organization prioritization attention to detail and follow-through skills
Seven or more years of executive administration experience supporting multiple senior leaders in a matrixed organization
Advanced proficiency in Microsoft 365 including Outlook Teams PowerPoint Word Excel SharePoint and OneDrive
Experience developing executive communications presentations dashboards reports and complex spreadsheets
Experience managing internal communication channels distribution lists and collaboration platforms including Microsoft Teams and SharePoint
Experience coordinating leadership meetings business reviews field calls monthly team meetings quarterly offsites and executive events
Experience coordinating compliance tracking reporting and follow-up activities for leadership teams and employee populations
Experience supporting commercial marketing operations sales or customer-facing organizations.
Experience supporting communications employee engagement culture initiatives or change management activities
Proactive adaptable working style with strong ownership discretion business judgment and problem-solving skills
Demonstrated ability to build strong partnerships and collaborate effectively within a team of executive administrative professionals to support leaders shared priorities and organizational initiatives
For Baccalaureate degrees earned outside of the United States a degree that satisfies the requirements of 8 C.F.R. 214.2(h)(4)(iii)(A) is required.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship
At Medtronic we are committed to fostering an environment where employees can thrive and make a meaningful alignment with our enterprise-wide workforce planning approach U.S. work authorization sponsorship (H-1B TN J etc.) is offered exclusively for Principal-level roles and above where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Recruitment Fraud Alert
We are aware of phishing scams targeting job seekers. Please keep the following in mind:
Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @ email addresses.
Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.
If you receive a suspicious message claiming to be from Medtronic do not respond click links or open attachments.
If you have any questions concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic please contact us immediately at .
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20 hours per week: Health Dental and vision insuranceHealth Savings AccountHealthcare Flexible Spending AccountLife insurance Long-term disability leaveDependent daycare spending accountTuition assistance/reimbursement andSimple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees:Incentive plans 401(k) plan plus employer contribution and matchShort-term disabilityPaid time offPaid holidaysEmployee Stock Purchase PlanEmployee Assistance ProgramNon-qualified Retirement Plan Supplement (subject to IRS earning minimums) andCapital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).
Regular employees are those who are not temporary such as interns. Temporary employees are eligible for paid sick time as required under applicable state law and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local addition Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic Inc. (Medtronic) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County you can findhere a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Experience:
IC
About Company
About Medtronic Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an excit ... View more
