Executive Administrative Assistant Sand Valley

The Executive Administrative Assistant provides highly organized confidential and proactive administrative support to the General Manager and leadership team. This role serves as a trusted partner managing priorities coordinating meetings and projects facilitating communication supporting VIP and guest experiences preparing reports and presentations and ensuring the efficient flow of information throughout the organization.

The ideal candidate possesses exceptional professionalism sound judgment discretion and the ability to anticipate needs in a fast-paced hospitality environment. This individual will help create systems improve organizational effectiveness and support initiatives that help deliver experiences of a lifetime for guests homeowners team members and partners.

General Manager Support

• Provide day-to-day administrative support to the General Manager.
• Manage calendars meetings appointments interviews travel arrangements registrations and related logistics.
• Prepare agendas presentations reports organizational charts correspondence spreadsheets meeting materials and special project documents.
• Track action items deadlines commitments and follow-up activities related to the General Managers and leaderships priorities.
• Gather organize research and analyze information in advance of meetings projects and decisions.
• Coordinate routing approvals signatures filing and distribution of contracts legal documents and other official communications.
• Manage executive contact lists files records and project documentation.
• Maintain the efficient flow of information through the General Managers office in a timely professional and accurate manner.
• Represent the General Manager and organization with professionalism responsiveness and sound judgment in all interactions.
• Act as a liaison between the General Manager leadership team ownership homeowners guests community partners and external stakeholders.

Leadership and Strategic Support

• Partner with department leaders to compile organize and ensure accuracy of information for monthly seasonal annual and ownership reporting.
• Prepare leadership meeting materials notes and follow-up communications.
• Assist with organizational projects leadership initiatives and special assignments.
• Help identify and implement systems processes and tools that improve productivity communication and administrative efficiency.
• Support cross-functional collaboration by coordinating information and follow-up among departments.

VIP and Guest Coordination

• Support VIP coordination on behalf of the General Manager including lodging and golf reservations dining itineraries amenities welcome notes arrival details and internal communication with resort leaders.
• Prepare guest correspondence thank you notes and follow up materials as requested.
• Help track follow up related to guest homeowner community or partner matters that reach the General Manager.

Administrative Operations

• Maintain strict confidentiality and integrity of sensitive business financial personnel and operational information.
• Organize and maintain confidential records and administrative systems.
• Manage office supplies mail distribution filing scanning document preparation and related office functions.
• Administer programs such as donations community requests surveys suggestion programs and other initiatives as assigned.
• Assist with leadership events company meetings conferences team member celebrations and special projects.
• Review edit and proofread newsletters communications presentations and other materials.
• Perform additional duties and special projects as assigned.

Required

• Minimum 7 years of progressively responsible administrative executive assistant office management hospitality administration or executive support experience.
• Demonstrated experience supporting senior leaders and managing highly confidential information.
• Exceptional professionalism maturity discretion and judgment.
• Strong written verbal and interpersonal communication skills.
• Advanced organizational skills with the ability to manage multiple priorities simultaneously.
• Proven ability to anticipate needs solve problems independently and follow through with minimal direction.
• Advanced proficiency in Microsoft Office Suite including Outlook Word Excel PowerPoint Teams and SharePoint.
• Highly technology savvy with the curiosity and capability to quickly learn troubleshoot and become proficient in new systems software platforms and business applications.
• Ability to create reports presentations dashboards spreadsheets and process documentation.
• Strong attention to detail and commitment to accuracy.
• Ability to remain calm adaptable and resourceful in a dynamic hospitality environment.

Preferred

• Associates or Bachelors degree in Business Administration Hospitality Management Communications or related field.
• Experience in hospitality resort operations luxury service real estate private clubs or related guest-focused industries.
• Experience supporting executive teams ownership groups or senior leadership.

Sand Valley team members work in a resort environment where needs may vary by season. This role is primarily office-based and may occasionally require support at resort locations meetings or events including some evenings weekend or adjusted hours.

This role requires the ability to sit and work at a computer for extended periods move between resort locations as needed and occasionally lift and carry up to 30 pounds. Reasonable accommodations may be made in accordance with applicable law.

• Golf Privileges
• Retail & Restaurant Discounts
• Employee Meal Program
• Uniform Benefit Provided
• Employee Assistance Program Canopy