Executive Administrative Assistant

The Administrative Assistant provides day-to-day administrative support to the Executive Director and campus team. The role involves managing calendars taking meeting notes coordinating follow-up tasks maintaining Excel reports generating basic system reports and organizing records. The position requires strong organizational skills attention to detail clear communication and the ability to manage multiple responsibilities in a fast-paced environment.

• Attend meetings take accurate notes and prepare follow-up summaries for relevant departments.
• Track action items and coordinate follow-up to ensure tasks are completed.
• Manage the Executive Directors calendar and support project timeline tracking.
• Update and organize the task management system.
• Maintain daily Excel reports related to applications finance objectives and key results (OKRs) and marketing.
• Generate basic reports using CRM and form-management systems.
• Identify and report data inconsistencies or delays.
• Assist with routine campus administrative tasks.
• Communicate with departments to gather information and confirm follow-up items.
• Maintain organized files records and administrative documentation.

• Bachelors degree or equivalent experience.
• Strong organizational skills reliability and willingness to learn.
• Proficiency in Office 365 particularly Excel Word and Outlook.
• Ability to learn new databases and software systems.
• Strong attention to detail and clear communication skills.
• Ability to manage multiple tasks prioritize responsibilities and follow through on assignments.
• Comfort working in a fast-paced environment and openness to feedback.

• Experience in higher education.
• Experience with HubSpot Jotform Populi or student information systems.
• Experience managing executive calendars preparing meeting notes and tracking follow-up actions.
• Familiarity with Excel lookups pivot tables and reporting.