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Executive Administrative Assistant

Howard County

Job Location:

Howard, MD - USA

Yearly Salary: $ 49214 - 51203

Posted: 21 August 2026 (Yesterday)

Application Deadline: 18 November 2026

Vacancies: 1 Vacancy

Job Summary

GRADE

ASTD11

LOCATION OF POSITION

MDH Howard County Health Department

8930 Stanford Blvd

Columbia MD 21045

Main Purpose of Job

The Administrative Aide for the Bureau of Behavioral Health is responsible for all administrative support and office management functions for the bureau and supports the Director of Behavioral Health. This position provides client/guest support and referral services office operations support and invoice and contracts support as needed. This position also provides administrative assistance to the Howard County Local Behavioral Health Authority Board. (HCLBHA).Evenings and weekends as needed for special events and emergencies.

Eligible for hybrid telework schedule.

POSITION DUTIES

40% Correspondence/Written Communication

Types correspondence memoranda reports presentation and other documents as assigned

Maintains confidentiality of staff and clients as the position may have access to confidential information

Creates routine and complex correspondence and memoranda for internal and external communications

Maintains proficiency in word processing spreadsheet publication and presentation programs (i.e. MS Word Excel Access Publisher and PowerPoint) utilized by the agency

Prepares reports by assembling compiling and summarizing data into a concise format

Prepares agendas and minutes as requested for meetings including but not limited to the Howard County Local

Behavioral Health Authority Board meetings All Staff meetings Behavioral Health Provider meetings and the

Performance Improvement Committee (PIC) meetings and accurately disseminates this information within the

designated timeframe

Interprets administrative decisions and policies to staff and transmits instructions with the authority of the

Bureau Director

Prepares materials for meetings including but not limited to the Howard County Local Behavioral Health

Authority Board meetings All Staff meetings Behavioral Health Provider meetings and the Performance

Improvement Committee (PIC) meetings. This may include maintaining and updating Board materials such as

the orientation manual members roster sub-committee list attendance list meeting schedule and

correspondence with board members and the County Executives office regarding appointments and to the

Board. Creating presentations reports and memos for meetings.

Creates and sends the Bureaus newsletter 2-4 times a month through email list to staff stakeholders

providers and board members.

Suggests updates and enhancements to the Bureaus website social media andPromotional materials and

coordinates suggestions with Communications after approval from Bureau Director.

Distributes incoming mail faxes photocopies

Researches materials to be used in reports

20% Telephone/Personal Communication

Receives visitors answers calls and transfers calls to appropriate staff as needed

Provides information to visitors and callers

Researches information as needed and responds to visitors and callers in a timely fashion

Communicates with internal and external colleagues in a polite and professional manner

20% Scheduling

Schedules meetings for the Bureau Director

Schedules conference rooms for the Bureau Director and the Bureau staff

Schedules events for the Bureau staff

Maintains a calendar system for Bureau Supervisors and Bureau staff

Schedules hosts and organizes meetings

15% Recordkeeping contract and invoice support

Establishes and maintains filing system to include programmatic documents as needed

When needed help to submit and track invoice payments orders EECs and trainings.

Help to reconcile the submission spreadsheet with submissions in email.

Help to investigate invoice discrepancies and prepare paperwork for payment

Type and process EEC PDQ DPC and other requested forms needed for Bureau of Behavioral Health staff as

needed.

Maintains statistical records including but not limited to satisfaction surveys for staff and stakeholders

Maintains various Bureau staff lists including but not limited to organizational charts staff schedule office

locations and phone extensions staffing hallway signs and emergency telephone call down tree and phone

numbers.

5% Other Duties as Assigned

Possesses a broad understanding of HCHD services and can refer to other programs. Participates in necessary drills and exercises responds to emergencies as appropriate keeps abreast of policies and procedures in the program bureau and department. Completes all required trainings. Participates in quality improvement efforts within the program. Accepts responsibility for special projects as assigned. Secondary to coordinate emergency preparedness and response for the Bureau (i.e. check the AED machine daily and floor captain in an evacuation). Participates in EP drills or actual events. Participates in seasonal flu clinics.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative Clerical or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess the following:

Experience with Office 365 products and SharePoint.
Experience operating a multi-line telephone system.
Experience providing administrative support including drafting correspondence performing data entry and preparing agendas and meeting minutes.
Experience scheduling meetings appointments and maintaining calendars.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type ona keyboard on a personal computer at a minimum of forty words per minute may be required depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education training and experience as they relate to the requirements of the it is essential that you provide complete and accurate information on your report all related education experience dates and hours of indicate your college degree and major on your application if applicable. For education obtained outside the U.S. any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing submitted after this date will not be added.

Incorrect application forms will not be will not be accepted in lieu of a completed application.

Candidates may remain on thecertified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However if you are unable to apply onlinethe paper application (and supplemental questionnaire) may be submitted to MDH Recruitment and Selection Division 201 W. Preston St. Room 114-B Baltimore MD application materials must be received by 5 pm close of business on the closing date for the recruitment no postmarks will be accepted.

If additional information is required the preferred method is to upload. If you are unable to upload please fax the requested informationto .Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment please contact theMDH Recruitment and Selection Division at .

If you are having difficulty with your user account or have general questions about the online application system please contact the MD Department of Budget and Management Recruitment and Examination Division at or.

Appropriate accommodations for individuals with disabilities are available upon request by calling: or MD TTY Relay Service 1-.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.

Required Experience:

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