Executive Administrative Assistant

World Wide Sourcing Group Inc. Gardena CA Full-time on-site

World Wide Sourcing Group (WWSG) is part of a team dedicated to providing dependable security services to the clients and communities we serve. Our work depends on people who take pride in being responsive professional and reliable. We value teamwork accountability and opportunities for employees to grow as our business continues to develop.

At WWSG youll join a collaborative organization where your work supports both day-to-day operations and the people who keep our business moving. We offer the opportunity to contribute build new skills and grow your career while working with a team committed to serving clients well.

World Wide Sourcing Group Inc. is seeking a highly organized discreet and proactive Executive Administrative Assistant to support the C-suite. This role combines executive-level administrative support with coordination across Legal Risk Accounting and business operations.

The successful candidate will help executives stay focused on priorities by anticipating needs managing complex schedules and travel preparing communications and meeting materials and following through on time-sensitive business matters. The role also supports select office operations financial administration recruiting coordination and company events.

• Provide high-level administrative support to C-suite executives.
• Manage complex calendars appointments meeting requests and shifting priorities.
• Coordinate domestic and international travel including itineraries lodging transportation and expense documentation.
• Organize executive correspondence; draft edit and prepare professional communications.
• Prepare agendas briefing materials presentations reports and meeting documents.
• Coordinate leadership meetings distribute materials record decisions or action items and follow up on assignments.
• Serve as a professional point of contact between C-suite executives employees clients vendors and external partners.
• Handle confidential business personnel financial and legal information with sound judgment and discretion.

• Coordinate follow-up on time-sensitive priorities with Legal Risk Accounting and Operations.
• Track requests documents deadlines and action items to support timely completion.
• Assist with business correspondence and documentation in coordination with executives internal teams and legal counsel.
• Maintain organized records and support compliance-related administrative documentation.
• Help coordinate vendor communications office needs and operational workflows.
• Support office setup expansion or other business initiatives as assigned.

• Assist with invoice processing expense tracking budget documentation and financial record organization.
• Provide bookkeeping or QuickBooks support including organizing transactions and supporting reconciliations as assigned.
• Compile information and documentation for periodic reports including annual business or property tax filings.
• Maintain accurate electronic and physical files and handle data entry with a high level of accuracy.

• Provide administrative coordination for recruiting and hiring initiatives including interview scheduling candidate communications and onboarding logistics.
• Assist with candidate records background-check coordination and orientation scheduling as needed.
• Support recruiting workflow organization and communication across offices or teams.
• Provide coordination or administrative support for recruiter training and team initiatives when assigned.

• Coordinate company meetings employee events and other C-suite-sponsored activities.
• Manage event logistics such as vendors catering guest lists budgets communications and day-of coordination.
• Conduct research and gather information for executive projects reports and presentations.
• Take ownership of special projects and provide updates through completion.

• At least 3 years of experience supporting executives senior leaders or a business operations team.
• Experience managing complex calendars meetings correspondence and travel arrangements.
• Strong written and verbal communication skills including the ability to prepare professional executive correspondence.
• Excellent organization attention to detail follow-through and judgment when managing competing deadlines.
• Ability to work independently anticipate needs solve problems and handle sensitive information appropriately.
• Proficiency with Microsoft Office including Outlook Word Excel and PowerPoint.
• Familiarity with Google Workspace and virtual meeting tools.
• Experience with expense tracking bookkeeping QuickBooks or financial documentation.
• Comfortable coordinating with multiple departments offices vendors and external partners.

• Experience supporting C-suite executives or a senior leadership team.
• Experience in a multi-office or fast-paced business environment.
• Experience with QuickBooks invoice coordination monthly reconciliations or budget tracking.
• Experience supporting recruiting onboarding or recruiter training.
• Experience coordinating office launches corporate events or cross-functional projects.
• Experience working with Legal Risk Accounting or compliance-related business matters.

• Full-time in person in Gardena California.
• Monday through Friday typically an eight-hour shift.
• Modern office setting with opportunities to contribute across executive and business operations.

Benefits include:

• Medical dental and vision insurance
• Company contributions toward healthcare premiums
• Supplemental insurance options including wholelife insurance
• Six days (48 hours) of sick time
• Paid holidays: New Years Day Memorial Day Independence Day Thanksgiving Day and Christmas Day
• 401(k) retirement plan; the company does not currently provide a match

Benefits are subject to applicable eligibility requirements and plan terms.

• Ability to work in an office environment and use a computer and standard office equipment for extended periods.
• Ability to sit stand walk and move around the office during the workday.
• Ability to occasionally bend reach and lift or carry office materials weighing up to 20 pounds.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

World Wide Sourcing Group Inc. is an equal opportunity employer. Employment decisions are made without regard to race color religion sex sexual orientation gender identity or expression national origin age disability genetic information veteran status or any other characteristic protected by applicable law.

This job description describes the general nature and level of work for the position. It is not intended to include every responsibility. Other related duties may be assigned based on business needs.