Executive Administrative Assistant

Department:âAdministrative

Reports To:âChief Operating Officer
Location:âCamden County New Jersey
Employment Type:âFull-Time

Position Summary

The Executive Administrative Assistant provides high-level administrative and operational support to theChief Operating Officer. This position serves as a key liaison between executive leadership government agencies community partners staff and stakeholders. The ideal candidatedemonstratesexceptional organizational skills discretion professionalism and the ability to manage multiple priorities in a fast-paced human services environment.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to theChief Operating Officerand executive leadership team.

• Manage executive calendars appointments meetings and travel arrangements.

• Prepare correspondence reports presentations agendas meeting minutes and other executive-level documents.

• Coordinate meetings committee meetings and executive leadership meetings.

• Serve as a liaison between executive leadership staff government agencies community organizations and external stakeholders.

• Screen and prioritize incoming communications including emails phone calls and correspondence.

• Assistwith special projects strategic initiatives and organizational events.

• Maintain confidential records and sensitive information with the highest level of discretion.

• Track deadlines action items and follow-up activities to ensuretimelycompletion.

• Coordinatelogisticsfor conferencestrainings community meetings and public events.

• Support grant administration and reporting activities as assigned.

• Prepare expense reports procurement requests and budget-related documentation.

• Maintain filing systems and ensure compliance with organizational and regulatory requirements.

• Assistin developing and implementing administrative policies and procedures.

• Perform other duties as assigned to support organizational operations and missionobjectives.

Qualifications

Education

• Associates degreerequired;Bachelors degree in Business Administration Public Administration or a related field preferred.

Experience

• Minimum of 5 years of progressively responsible administrative experience supporting senior executives.

• Experience in nonprofit government healthcare or social services settings preferred.

• Experience coordinatingstakeholder engagementmeetings and working with executive leadership strongly preferred.

Knowledge Skills and Abilities

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Advancedproficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook).

• Ability to handle confidential and sensitive information with discretion.

• Strong attention to detail and accuracy.

• Ability to prioritize multiple assignments and meet deadlines.

• Professional demeanor andcustomer-serviceorientation.

• Knowledge of social services public sector operations or nonprofit administration preferred.

• Ability to work independently and exercise sound judgment.

Physical Requirements

• Prolonged periods of sitting and working at a computer.

• Ability to occasionally lift and carry materials up to 20 pounds.

• Ability to attend meetings and events throughout Camden County as needed.

Working Conditions

• Office-based environment with occasional travel to community locations and meetings.

• May require occasional evening meetings orspecial events.

Salary

$55000

Equal Employment Opportunity

The organization is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employmentwithout regard to race color religion sex national origin age disability veteran status sexual orientation gender identity or any other protected status.

This version is tailored for a nonprofit or county-affiliated social service agency and reflects executive-level administrative responsibilities common in human services organizations.

Required Experience:

Junior IC