Executive Administrative Assistant – Chief Digital Office (Onsite)

Date Posted:

Country:

United States of America

Location:

US-CT-EAST HARTFORD-ETC 400 Main St BLDG ETC

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

This job requires a U.S. Person. A U.S. Person is a lawful permanent resident as defined in 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). U.S. citizens U.S. nationals U.S. permanent residents or individuals granted refugee or asylee status in the U.S. are considered U.S. persons. For a complete definition of U.S. Person go here. Clearance Type: None/Not Required

Security Clearance Status:

Not Required

At RTX the world largest aerospace and defense company 185000 great minds are united by purpose and inspired to make a difference solving the worlds most complex problems.

With our three market leading businesses world-class operations and investments in research and development we offer capabilities and opportunity no one else can. Together we push the boundaries of known science and find new ways to connect and protect our world.

Pratt & Whitney is a world leader in the design manufacture and service of aircraft engines and auxiliary power systems and has been revolutionizing modern flight for over 100 years.

Join us and help shape the future of aerospace and defense.

Our Pratt Whitney Global Digital Technology team is seeking a highly experienced highly motivated Executive Administrative Assistant Chief Digital Office.

This is an onsite based opportunity located at our East Hartford Connecticut campus location.

What You Will Do:

The Executive Administrative Assistant provides high-level administrative and operational support to the Chief Digital Office (CDO) leadership team including senior executives and key leaders across the organization.

In this fast-paced highly visible environment you will play a critical role in enabling the leadership team to operate effectively by anticipating needs managing priorities coordinating complex activities and ensuring seamless communication across teams.

This is a highly collaborative executive-facing role that requires a strong onsite presence. The successful candidate will work onsite five (5) days per week and will serve as a trusted visible partner to the Chief Digital Office leadership team employees and internal and external stakeholders.

The ideal candidate is highly organized proactive resourceful and comfortable operating with a high degree of independence. You anticipate needs before they become issues exercise sound judgment with confidential information and are able to adapt quickly in a dynamic environment where priorities can change frequently.

Key Responsibilities:

- Provide high-level administrative and operational support to the Chief Digital Office leadership team including calendar management meeting coordination communications and day-to-day administrative activities.

- Manage complex executive calendars coordinating internal and external meetings video and audio conferencing meeting locations agendas and required logistics.

- Maintain a strong understanding of executive priorities business activities and organizational commitments to anticipate scheduling and operational needs.

- Proactively prepare executives for upcoming meetings and events by ensuring appropriate materials agendas logistics and advance notice are in place.

- Coordinate real-time calendar adjustments competing priorities and scheduling conflicts in partnership with executive assistants and leaders across the organization.

- Serve as a professional and trusted point of contact for the Chief Digital Office interacting effectively with senior executives employees at all levels customers partners suppliers and other stakeholders.

- Manage incoming calls emails correspondence and scheduling requests exercising sound judgment to determine priority maintain confidentiality and route items appropriately.

- Support the day-to-day onsite operations of the Chief Digital Office including meeting spaces supplies communications materials and other administrative requirements.

- Coordinate executive meetings leadership events customer and partner visits including room setup technology requirements catering materials and other onsite logistics.

- Coordinate domestic and international travel arrangements working with appropriate internal partners and security/travel resources as required.

- Prepare process and track expense reports invoices and other administrative documentation ensuring timely and accurate submission.

- Maintain organizational charts distribution lists contact information and other departmental records and materials.

- Prepare format and coordinate executive presentations briefing materials reports and other documents using Microsoft Office 365.

- Partner closely with leaders and administrative teams across Digital Operations Engineering Programs Quality and other functions to ensure effective communication coordination and administrative coverage.

- Support customers partners suppliers and executive visits and events in collaboration with appropriate business and event teams.

- Identify opportunities to improve administrative processes implement more efficient ways of working and enhance the overall effectiveness of the Chief Digital Office.

- Maintain a professional and welcoming onsite presence helping foster an organized responsive and collaborative environment for the Chief Digital Office leadership team.

Qualifications You Must Have:

- Associates degree (or other 2-year post-high school training) with a minimum of 8 years of relevant administrative executive support or business support experience; OR equivalent combination of education and experience.

- Demonstrated experience supporting senior leaders or executives in a fast-paced complex organization.

- Advanced proficiency in Microsoft Office 365 including Outlook PowerPoint Excel and Word.

- Demonstrated ability to interact effectively and professionally with all levels of an organization.

- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

- Demonstrated ability and willingness to work onsite five (5) days per week in support of the Chief Digital Office leadership team.

Qualifications We Prefer:

- Experience supporting C-suite or senior executive leadership in a large complex organization.

- Experience supporting multiple executives or a leadership team with competing priorities.

- Strong executive presence professionalism discretion and sound judgment when handling confidential and sensitive information.

- Highly proactive and self-directed with the ability to anticipate needs and resolve issues before they become problems.

- Excellent verbal and written communication skills with the ability to communicate clearly and professionally with senior leaders and diverse stakeholders.

- Demonstrated ability to thrive in a dynamic environment and remain agile as priorities and business needs evolve.

- Strong problem-solving skills and a positive collaborative can-do attitude.

- Experience coordinating executive meetings leadership events customer visits and other high-visibility activities.

- Ability to build strong working relationships across functions and collaborate effectively with other executive assistants and administrative professionals.

Learn More & Apply Now:

What is my role type

In addition to transforming the future of flight we are also transforming how and where we work. Weve introduced role types to help you understand how you will operate in our blended work environment.

This role is:

Onsite: Employees who are working in Onsite roles will work primarily onsite.

* This requisition is eligible for an employee referral award. ALL eligibility requirements must be met to receive the referral award.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 60000 USD - 114000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms