Executive Administrative Assistant
Job Location:
Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
10 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills attention to detail and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful efficient and capable of juggling multiple priorities in a fast-paced environment.
This position will travel to our Ankeny IA headquarters 25% of the time with occasional periods of up to 50%. There is one opening but posting in multiple cities for greater reach.
Benefits
Our employees enjoy a generous package of benefits that we are thrilled to provide and feel is part of what makes us different as an employer. We value our team members and this is one way we can show it.
Benefits include:
-PTO holiday pay and holiday of choice
-401(k) match
-Life insurance
-Short-term disability
-Health dental and vision insurance
-Maternity/paternity leave
-Health savings account (HSA)
-Flex spending accounts (FSA) health and dependent
Position Responsibilities may include but not limited to
- Manage executives calendars schedule meetings appointments and travel arrangements
- Prepare and edit correspondence communications presentations and other documents
- Coordinate and manage executive communications including taking calls responding to emails and interfacing with clients
- Organize and maintain files records and documentation (physical and digital)
- Facilitate smooth communication between the executive and internal departments or external partners
- Track and follow up on projects action items and deadlines
- Arrange logistics for meetings events and conferences
- Handle confidential documents ensuring they remain secure
- Prepare reports and briefings for meetings
- Assist with personal tasks and errands when necessary
Required Skills and Experience
- High school diploma or GED
- 5 years executive administrative assistant experience
- Proven experience as an executive assistant administrative assistant or similar role
- Excellent organizational and time management skills
- Outstanding written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other productivity tools
- Ability to multitask and prioritize tasks with minimal supervision
- Discretion and confidentiality are essential
Physical Requirements
- Repetitive motions that include the wrists hands and/or fingers
- Sedentary work that primarily involves sitting remaining in a stationary position for prolonged periods
- Visual perception to perform job including peripheral vision depth perception and the ability to adjust focus
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
