Executive Administrative Assistant CCMO
Job Location:
Fort Collins, CO - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Executive Administrative Assistant Chief Clinical & Medical Officer
- Salary Range:$63731 - $89232 annually based on relevant years of experience
- Location:Larimer County Colorado at our Longview Campus
- Status:Full-time 40 hours per week
- Hours: Daytime shift typically 8am- 5pm with some flexibility
The salary range for this position is SummitStones good faith belief and reasonable estimate of the range of possible compensation for this position at the time of the posting. SummitStone may ultimately offer more or less than the posted range. The compensation offered to the successful applicant may vary based on factors including the applicants education training skills experiences and other job-related information and how relevant those are to SummitStones needs aspirations organizational priorities and the evolving needs and delivery of services to the community that it serves.
Role Overview:
SummitStone Health Partners is seeking an Executive Administrative Assistant to provide high-level confidential administrative and operational support to the Chief Clinical & Medical Officer (CCMO). In this highly visible role you will serve as a trusted partner in a fast-paced healthcare environment managing complex calendars communications meeting coordination documentation and follow-up across clinical medical inpatient outpatient as well as communication with other community leaders and partners. The ideal candidate is proactive detail-oriented calm under pressure and skilled at anticipating needs managing competing priorities exercising sound judgment and communicating with professionalism and discretion. Your work will help strengthen coordination among executive leadership medical staff clinical leaders operational teams and external partners while supporting SummitStones mission values and strategic priorities.
Essential Duties:
- Manage complex executive calendars schedules meeting logistics travel priorities and administrative workflows for the CCMO; proactively identify conflicts anticipate needs and coordinate activities across inpatient outpatient clinical medical and operational service lines.
- Prepare manage and prioritize executive communications and correspondence including emailphonecommunication meetingmaterials agendas minutes and follow-up actions ensuring timely accuratepolishedand professionalinteractionwith internal and external stakeholders.
- Use independent judgment discretion and problem-solving skills to prioritize competing demands resolve administrative issues protect confidential information and determine appropriate courses of action with minimal supervision.
- Coordinate meetings documentation and communications for physician leadership clinical leadership quality initiatives operational workgroups and executive committees while maintaining accurate organizational records and resources.
- Support the CCMO in maintaining effective relationships with community partners regulatory agencies county and state organizations healthcare partners and other external stakeholders by coordinating meetings communications and follow-up activities.
- Partner with executive leadership administrative staff Compliance Finance People Culture and Learning Information Technology Medical and Operations teams to coordinate board communications meeting logistics and organizational priorities.
- Research compile analyze proofread and prepare executive reports presentations correspondence briefing materials and other business documents requiring advanced attention to detail professionalism discretion and accuracy.
- Support departmental operations by processing invoices monitoring budgets reconciling expenses maintaining organizational documents approving timekeeping transactions as assigned and ensuring administrative processes are completed accurately.
- Collaborate with administrative professionals and organizational leaders on special projects strategic initiatives agency events process improvements and cross-functional activities while providing back-up support as needed.
- Represent the CCMO in meetings community events and organizational activities as delegated while maintaining confidentiality professionalism and alignment with SummitStones mission values and strategic priorities; perform other duties as assigned.
Minimum Qualifications:
- High school diploma completion of G.E.D. or equivalent required. Post-secondary coursework in business administration office administration healthcare administration or a related field is preferred.
- More than five years of progressively responsible executive-level administrative support experience required including experience managing complex calendars coordinating meetings preparing polished documents and communications and handling confidential information with discretion.
- More than two years of experience directly supporting executive and senior leadership are required. Successful candidates will bring strong judgment professionalism organization follow-through and the ability to manage competing priorities while working with high-level internal and external stakeholders.
Licenses and Certifications:
- Valid Colorado drivers license or the ability to obtain one within 30 days of hire; must maintain a clean driving record. Frequent travel between SummitStone locations and external meetings or events may be required.
- Notary Public preferred.
Preferred Qualifications:
- Experience supporting physician executives medical leadership healthcare operations clinical programs or complex healthcare organizations is strongly preferred.
- Bilingual and/or bicultural experience is preferred.
SummitStone will take into consideration a combination of an applicants education training skills experiences and other job-related information and how relevant those are to SummitStones needs aspirations organizational priorities and the evolving needs and delivery of services to the community that it serves. The position posting describes the minimum and preferred qualifications for the position and beyond those the candidate is responsible for making a compelling case in support of their application.
Longview Campus is the new acute care behavioral health facility that serves Larimer County residents in need of urgent help with mental health and/or substance use has the privilege of partnering closely with Larimer County on this venture. For more information clickHERE.
At SummitStone Health Partners we strive to foster trust empower recovery and inspire hope to strengthen and enrich our Northern Colorado community.
We need your help to make this vision a reality.
We are committed to fostering a diverse and inclusive environment where everyone can be their authentic self. We actively seek team members with a variety of backgrounds identities and experiences and we honor the whole selfembracing differences in race ethnicity ability age gender sexual orientation spiritual beliefs socioeconomic status language and the many intersections of identity. We invite everyone to be part of our journey and proudly serve as an equal opportunity employer.
Please visitfor more information about who we are.
Total Rewards
At SummitStone Health Partners we are proud to offer a comprehensive and competitive benefits package designed to support the well-being of our team members. Eligibility and prorated benefit levels are based on FTE (full-time equivalent) status.
Below are some of the benefits we offer:
- Medical dental and vision coverage including options for eligible dependents
- Mental health and wellness resources
- Short-term and long-term disability insurances
- Paid time off (PTO): Accrued vacation and personal leave based on FTE status and length of service
- Paid Sick Leave: Provided in accordance with the Colorado Healthy Families and Workplaces Act (HFWA)
- A range of voluntary benefits available to all employees
- 403(b) retirement plan with employer matching contributions
Health & Safety Requirement
All employees are required to receive an annual flu vaccination or have an approved exemption in place and wear a mask during flu season.
Reach Out
SummitStone will provide persons with disabilities with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or selection process please let your recruiter know.
Questions Please email us at
This position will be open for a minimum of three days and/or until a top candidate is identified.
Required Experience:
IC
