EVV Associate

We are a leading provider of homecare services throughout the states of Pennsylvania and Delaware. Our mission is to provide exceptional homecare services to patients who need our help the most.

We are seeking talented passionate individuals to join our team as an EVV Associate and help our patients live happier and healthier lives.

What We Offer*:

We know that to be the best place for our patients we must be the best place to work for our employees. We offer the following to our employees:

• Make a difference every day in the lives of those who need our help the most
• Competitive pay
• Paid on a weekly basis
• Medical/dental/vision/life insurance
• Paid holidays/PTO/401(k) match
• Career growth opportunities
• Great and collaborative work environment
• Worklife balance

The EVV Associate supports the day-to-day operations of the Electronic Visit Verification (EVV) program across assigned markets. This position is responsible for monitoring EVV activity researching and resolving routine visit exceptions maintaining accurate documentation and ensuring visits are prepared for prebilling in accordance with established processes and regulatory requirements.
The EVV Associate works closely with branch teams caregivers and the EVV Manager to resolve issues in a timely manner maintain visit integrity reduce manual EVV activity and support the organizations overall EVV compliance goals.

What You Will Do:

EVV Monitoring & Daily Operations
Monitor EVV dashboards call dashboards timesheet queues and prebilling work queues on a daily basis.
Review assigned visits for missing incomplete or inconsistent EVV information.
Identify visits requiring action and prioritize work based on payroll billing and compliance deadlines.
Follow established EVV procedures and workflows consistently across assigned markets.
Monitor daily workload and ensure assigned tasks are completed within established timelines.
Escalate unresolved or complex issues to the Manager EVV.

Exception Resolution & Visit Integrity
Research and resolve routine EVV exceptions including:
Missing clock-ins or clock-outs
Missed visits
Incomplete visit information
Incorrect or inconsistent visit data
Timesheet-required visits
Other EVV-related exceptions
Review available documentation and system information to determine the appropriate resolution.
Ensure required corrections and supporting documentation are completed accurately.
Verify that visits meet established requirements before they move forward to prebilling.
Identify recurring issues and communicate trends or concerns to the Manager EVV.
Escalate exceptions requiring management review branch intervention or policy interpretation.

Manual EVV & Documentation
Process assigned manual EVV requests in accordance with company procedures.
Collect review and validate required supporting documentation.
Monitor outstanding documentation and follow up on incomplete items.
Assist with DocuSign or similar electronic signature workflows.
Maintain accurate records of completed and outstanding documentation.
Work to reduce manual EVV volume by identifying opportunities to improve adherence to standard EVV processes.

Branch & Caregiver Support
Communicate with branch teams regarding EVV exceptions and required corrections.
Provide guidance to branch staff and caregivers regarding established EVV processes and procedures.
Assist with follow-up on recurring caregiver EVV issues.
Escalate patterns of non-compliance or repeated issues to the Manager EVV.
Support EVV training and education initiatives as assigned.
Maintain professional and timely communication when requesting corrections or additional information.

Prebilling Support
Review assigned visits prior to prebilling to ensure required EVV information is complete and accurate.
Identify visits that may prevent successful billing or payroll processing.
Resolve routine issues before established prebilling deadlines.
Communicate outstanding items and potential risks to the Manager EVV.
Assist with maintaining accurate and timely prebilling queues.

Compliance & Audit Support
Follow applicable EVV requirements company policies and established procedures.
Maintain accurate documentation to support compliance and audit readiness.
Assist with internal audits and EVV data reviews.
Provide requested documentation and information for audits MCO reviews and internal compliance activities.
Escalate potential compliance concerns to the Manager EVV.

Reporting & Data Accuracy
Maintain accurate records of assigned EVV activities and exception resolution.
Track outstanding issues and follow-up items as required.
Assist with EVV reporting and data collection.
Identify trends recurring errors and opportunities for process improvement.
Support the Manager EVV with information needed to monitor compliance and operational performance.

Qualifications:

Education and Experience
13 years of experience in healthcare operations home care administrative support customer service or a related field preferred.
Previous EVV home care healthcare operations payroll billing or compliance experience preferred.
High school diploma or equivalent required.
Associates or Bachelors degree in Healthcare Administration Business Information Systems or a related field preferred.
Equivalent combination of education and relevant experience will be considered.
Experience working with electronic systems and data-entry platforms preferred.
Familiarity with EVV systems HHAeXchange Sandata DocuSign or similar platforms is a plus.
Ability to work with high-volume detail-oriented workflows.

Skills and Abilities
Strong attention to detail and accuracy.
Ability to identify discrepancies and determine appropriate next steps.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet time-sensitive deadlines.
Strong written and verbal communication skills.
Ability to follow established procedures consistently.
Strong problem-solving and follow-through.
Ability to work independently while knowing when to escalate an issue.
Comfortable working with computer systems dashboards spreadsheets and electronic documentation.
Ability to maintain confidentiality when handling patient and caregiver information.
Data-driven mindset with a focus on accuracy quality and compliance.
Sense of urgency when addressing issues that may affect payroll billing or compliance.

*Eligibility for certain benefits may depend on employment status

CareRing Health LLC is an equal opportunity employer committed to providing equal employment opportunities without regard to race color religion sex (including pregnancy) sexual orientation age national origin disability genetic information veteran status or any other classification protected by applicable law.