Events Logistics Coordinator

Company Overview

XPECT Solutions LLChas built a strong reputation by supporting our clients in meeting their strategic goals and mission objectives. We provide high quality resources for a wide range of IT and security solutions at best-value pricing. Our success is built on a solid foundation of well-vetted highly technical personnel a disciplined project management approach and an overarching commitment to customer service. We develop test deploy and support exceptional solutions that enhance system functionality while maximizing reliability and availability and ensure the tightest security.

Job Overview

TheEventsCoordinator serves as the operational lead responsible for coordinating and executing thelogistics materials management shipping activities inventory control and field support functions that enable successful recruitment events under the contract. Reporting directly to the Event Recruitment Director this role works as a key member of the Event Recruitment Team to ensure all recruitment marketing events career fairs workforce outreach activities hiring events and field recruiting engagements are supported with the materials vendors logistics and operational resources necessary for successful execution.

Working closely with the Event Recruitment Director field recruiters Government stakeholders vendors and internal marketing teams the Event Logistics Manager translates event strategies into executablelogisticsplans that support contractrequirements workforce recruitmentobjectives and recruiter readiness. The role serves as the primary coordinator for shipping inventory management event materials distribution event-related procurement support vendor coordination and marketinglogisticscompliance while providing status reporting and risk management support to the Event Recruitment Director.

The Event Coordinator ensures that recruiting teams receive the right resources at the right time that event-related operational requirements are fulfilled efficiently and that alllogisticsactivitiescomply withcontract requirements Government procedures and approved budget processes.

This position will support a Federal Government customer in Washington DC.

Core Responsibilities

The EventCoordinatoris responsible forthe operational planning coordination and execution of recruitment eventlogisticsin support of contract requirements and workforce recruitingobjectives. Working closely with the Event Recruitment Director this role ensures recruiting teams field offices vendors and stakeholders have the resources materials and support necessary to successfully deliver recruitment events and outreach are the responsibilities:

• Event Logistics & Operations Execution:Managelogisticsfor recruitment events including schedules shipping venue coordination event readiness and issue resolution; provide status updates and support successful event execution.
• Recruitment Event Toolkit & Materials Management:Maintainevent toolkits recruiting materials booth assets and inventory;coordinatedistribution replenishment and tracking of event resources.
• Shipping Procurement & Marketing Logistics:Coordinate shipping activities vendor services printing and event materials; obtain quotes support ODC requests andmaintainprocurement documentation.
• Government & Contract Compliance:Ensurelogisticsactivitiescomply withcontract requirements Government policies approval processes and documentation standards; support approved travel coordination.
• Stakeholder & Field Coordination:Coordinate with recruiters field offices vendors venues and Government stakeholders; confirm materials are delivered and field teams are prepared for events.
• Reporting & Continuous Improvement:Maintainlogisticsand inventory records track event readiness provide operational reporting andidentifyopportunities to improve efficiency and event support.

Requirements

• Minimum offive years(5) years of professional experience leading recruitment marketing events event marketing programs workforce outreach initiatives field activation programs or related activities.
• Ability to work on-site in the Washington DC metropolitan area up to five days per week with telework permitted when authorized by the Government.
• Ability to travel in support of national recruiting and workforce outreach initiatives.
• Demonstrated experience managing national-scale event programs involving multiple stakeholders locations and recruitingobjectives.
• Experience coordinatinglogisticsand operational support acrossnumeroussimultaneous events and geographically dispersed teams.
• Demonstrated experience managinglogisticsactivities across multiple concurrent events and geographically dispersed locations.
• Experience coordinating shipping schedules inventory management event materials distribution and vendor delivery activities.
• Experience obtaining procurement quotes managing vendors and supporting budget tracking activities.
• Strong organizational planning and project coordination skills.
• Experience collaborating with remote teams field personnel vendors and multiple stakeholders.
• Ability to manage competing priorities and meet tight deadlines in fast-paced environments.
• Excellent written verbal interpersonal and presentation communication skills.
• Ability to manage multiple high-priority initiatives within fast-paced and deadline-driven environments.

Xpect Solutions LLCis a one-of-a-kind employer with a talented team that is cleared at various levels and is certified in dozens of industry-recognized certifications. Our talented staff are the key to our success. They bring the knowledge experience and technical skills to deliver the best solutions to our customers.

We support our team by providing open communication win-win partnerships with clients and vendors a team-oriented cultureand a focus on professional development and growth for a long-lasting and happy career.

We offer a benefits package that is designed to keep our most important assets our employees healthy happy energized and moving forward. Our philosophy is simple empower our employees with the benefits resources and the financial incentives they need to be successful.

Benefits and Perks:

• A competitive Medical Dental and Vision plan
• Retirement Savings Plan
• Life Insurance
• AD&D Insurance
• Short Term and Long Term Disability Insurance
• 3 weeks of annual PTO
• 11 days of Holiday PTO
• Performance Awards
• Referral Bonus Plan (of up to $5000/year)
• Education Reimbursement/Training (of up to $2500/year)

Xpect Solutions Inc. is an equal opportunity and affirmative action employer who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race color national origin gender religion age disability veterans status or any other classification as required by applicable law. EOE/M/F/D/V

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