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Events Coordinator

University Of Southern California

Job Location:

Los Angeles, CA - USA

Monthly Salary: Not provided by the employer

Posted: 12 August 2026 (30+ days ago)

Application Deadline: 9 November 2026

Vacancies: 1 Vacancy

Job Summary

The USC Alumni Association (USCAA) is seeking an organized collaborative and service-oriented Events Coordinator to help bring some of the universitys most celebrated alumni events to life. Reporting to the Alumni Events Director this role supports the planning and execution of USCAA signature events by providing logistical administrative and operational support throughout the event lifecycle. Youll play an important role in bringing some of USCs most recognizable alumni traditions to lifefrom Homecoming and Alumni Awards to Going Back to College Day to Alumni Leadership Weekend.

The Events Coordinator will support a portfolio of signature events that engage USCs nearly 500000 alumni around the world. Youll collaborate with Advancement colleagues campus partners volunteers and external vendors to create memorable experiences for the Trojan community.

The ideal candidate thrives in a fast-paced dynamic environment and succeeds through collaboration clear proactive communication accountability and a commitment to excellence for self and others. Proven track record of delivering exceptional customer service.

University Advancement is committed to non-discrimination and equal opportunity for all where all advancement staff and our stakeholders have the opportunity to connect belong and grow while supporting the University of Southern Californias mission values and goals.

This is a hybrid position under our current work arrangement plan with the expectation of on-site presence on our main campus (University Park Campus).

Responsibilities

Support the planning and execution of USC Alumni Association signature events by assisting with event logistics coordinating vendor relationships and providing onsite event support.
Help coordinate event materials including invitations programs signage and website updates to ensure attendees receive accurate and timely information.
Assist with event setup and breakdown including organizing event supplies signage and materials and maintaining department inventory.
Support budget tracking and administrative processes by processing invoices monitoring expenses and coordinating with Finance to ensure timely payments.
Support vendor logistics and event details including catering audiovisual needs transportation rentals and venue coordination.
Maintain the events inbox coordinate schedules support special projects and assist with administrative activities that contribute to successful event planning.
Compile event metrics attendance information and participant feedback to support post-event reporting and continuous improvement.
Perform other duties and special projects as assigned.

Minimum Qualifications

High school or equivalent.
Combined experience/education as substitute for minimum education.
Two years of professional experience coordinating events meetings conferences hospitality programs fundraising events or related activities.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
The ability to work collaboratively with colleagues vendors and other stakeholders.
Availability to work a flexible schedule including early mornings evenings weekends and occasional short-notice events.

Preferred qualifications

Bachelors degree in hospitality management communications business administration public relations or a related field.
Experience supporting events in higher education nonprofit alumni relations or advancement.
Experience working with vendors and contracts.
Experience with a CRM (Salesforce) event registration platforms and project management tools.

In addition the successful candidate must also demonstrate through ideas words and actions a strong commitment toUSCs Unifying Valuesof integrity excellence community well-being open communication and accountability.

Required Documents and Additional Information

Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

The budgeted salary for this position is up to $33.00 per hour. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

USC has excellent benefits including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions once you meet Programs eligibility; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains buses & free tram pick up services; discounts to football basketball & other campus events.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Education: High school or equivalent

Minimum Experience: 2 years

Minimum Skills: Experience with special events planning fundraising management or alumni and volunteer relations management. Experience with contracts and other legal documentation. Ability to support event planning (e.g. developing concepts creating and estimating budgets producing promotional materials). Experience with audio/visual equipment. Excellent organizational skills and ability to maintain multiple schedules. Excellent interpersonal and written and oral communications skills.
Preferred Education: Bachelors degree Hospitality Management Or Bachelors degree Business Administration Or Bachelors degree Communication Or Bachelors degree Public Relations Or Bachelors degree in related field(s)

Preferred Experience: 3 years
Preferred Skills: Experience in higher education. Experience planning and coordinating corporate events. Proven leadership and project management abilities. Understanding of all relevant state and local event regulations. Knowledge of local community. Fluent in one or more languages other than English (e.g. Spanish Korean).

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.