Events Coordinator

• Oversees and manages in conjunction with transportation provider attendee transportation for the Annual Conference & Expo.
• Manages the Annual Conference & Expo mobile app in coordination with the app provider overseeing content schedules updates notifications and other event information to ensure a seamless attendee experience.
• Manages Annual Conference & Expo housing in conjunction with APCOs housing provider including monitoring room blocks assigning VIP reservations and handling special accommodations and requests.
• Coordinates Annual Conference & Expo volunteers including updating online scheduling system and serve as main contact for conference host committee.
• Coordinates speakers serving as a primary point of contact for communications deadlines session materials and onsite needs.
• Oversees deliverables for all sponsors and corporate partners. Monitors and tracks deliverables follows-up on outstanding items seeks sponsor approval and works with appropriate vendors to finalize.
• Communicates sponsor logistics and deadlines for all events to sponsors. Requests and maintains all sponsor logos web URLs graphics etc. for signage communications and onsite implementation.
• Obtains pricing on sponsored promotional items such as attendee bags notebooks etc.
• Serves as main department contact for all customer service inquiries through
• Coordinates event materials invitations surveys programs meeting supplies and shipments to ensure events are prepared and executed seamlessly.
• Contributes creative ideas for event marketing campaigns email communications and social media while supporting the execution of the departments marketing calendar.
• Works closely with staff and vendors on various projects as assigned.
• Performs related duties and responsibilities as required.

• Bachelors degree in Event Management or a related field and/or relevant experience in meeting planning events hospitality association management or a related field. Internship volunteer or academic event-planning experience will be considered.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects priorities and deadlines in a fast-paced environment.
• Strong interpersonal skills and the ability to build relationships with sponsors vendors attendees volunteers and colleagues.
• Self-motivated proactive and comfortable working independently and as part of a team.
• Proficiency with Microsoft Office and Outlook; experience with event management or association technology platforms preferred.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Familiarity with tradeshows conferences and/or association events preferred.
• Cadmium Asana Maritz and/or Fonteva experience a plus.
• Ability to work in a fast-paced convention environment including extended periods on your feet and early mornings evenings and weekends during major events.
• Ability and willingness to travel approximately 10-15% annually.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

APCO International is the worlds oldest and largest organization of public safety communications professionals and supports the largest U.S. membership base of any public safety association. It serves the needs of public safety communications practitioners worldwide - and the welfare of the general public as a whole by providing complete expertise professional development technical assistance advocacy and outreach. APCO International is headquartered in Daytona Beach FL with an additional office in Alexandria VA.