Event Set Up Coordinator, Scheduling and Event Services (1114)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Event Set Up Coordinator Scheduling and Event Services (1114)
Pocatello - Main
NOT eligible for remote work on-campus position
Priority Date: July 28 2026

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

The Event Coordinator manages the physical logistics and staff execution for our varied portfolio of events. This role requires strong leadership skills to supervise a team of full-time and part-time set-up crew members ensuring all venues are set-up safely accurately and on schedule.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Team Supervision: Schedule Train and Manage full-time and part-time set-up staff assigning clear tasks and monitoring performances.
• Audio Visual and Technical Execution: Lead the physical deployment testing and troubleshooting of all audiovisual equipment including sound systems microphones and projectors.
• Logistics Execution: Oversee the physical set-up of all event spaces including furniture placement staging and audio visual equipment.
• Vendor Operations: Coordinate the arrival load-in and load-out of external vendors ensuring strict adherence to venue timelines.
• Inventory Control: Monitor track and maintain the facilitys event equipment furniture and audio visual assets.
• Safety Enforcement: Ensure all setups comply with local fire codes safety regulations and venue capacity limits.
• Post-Event Breakdown: Supervise the breakdown general cleaning and restoration of the venue immediately following event conclusions.

Minimum Qualifications

• Educational Experience: Bachelors lieu of a bachelors degree a minimum six years combined education training and/or experience may be considered.
• Leadership Experience: Minimum of two (2) years supervising teams preferably with a mix of full-time and part-time staff.
• Industry Background: At least three (3) years of experience in venue operations event production or hospitality.
• Flexible Schedule: Availability to work non-traditional hours including early mornings late nights weekends and holidays.
• Physical Capability: Ability to lift and carry up to fifty (50) lbs. stand or walk for extended periods and perform repetitive physical labor and manual tasks with or without accommodations.

Preferred Qualifications

• Technical Expertise: Knowledge in operating and troubleshooting audio visual systems mixers and display technology.
• Vendor Operations: Prior experience coordinating logistics for internal/external load-ins/load-outs and managing facility equipment inventory.
• Logistics Execution: Skill in organizing complex room layouts staging setups and furniture placements.
• Safety Enforcement: Proven understanding of local fire codes safety regulations and venue capacity limits regarding event layouts.

You must submit your CV/resume cover letter and list ofthree (3) professional references including current contact information. Thisposition will remain open until it is filled; however priority considerationwill be given to applications received on or before July 28 2026. Salary will be between $49750 and $51000 per yearcommensurate with education and experience. Benefits include comprehensivehealth dental and vision; life insurance; disability plan; employee assistanceprogram (EAP); excellent retirement options and company contribution; andgenerous paid time off/sick leave accrual. All offers of employment areconditional pending the successful completion of a background investigationprovided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2775
Type: Working 12 months per year
Position: Non-classified Staff
Division: Vice President for Operations

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

IC