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Event Services Student Assistant

SJSU Student Union

Job Location:

San Jose, CA - USA

Hourly Salary: USD 18 - 21

Posted: 14 August 2026 (5 hours ago)

Application Deadline: 11 November 2026

Vacancies: 1 Vacancy

Job Summary

Position Overview
The Student Union Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center (PCUEC) and the Spartan Recreation and Aquatic Center. The Student Union Inc. functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.

Mission
The Student Union Inc. of San Jose State University supports the development growth and well-being of students and the campus community by providing diverse programs desired services and quality facilities to enhance the collegiate experience.

Job Summary

Essential Functions and Tasks

Serves as the first point of contact; answers questions provides directions and assists staff students and guests in-person by phone and email in a positive and supportive manner.
Performs administrative duties word processing data entry spreadsheets compile reports general office tasks and small project work.
Works with student groups campus departments faculty staff and off-campus organizations in scheduling facilities for non-academic events.
Communicates with Event Services and Operations Staff as needed for room set-ups equipment and custodial needs.
Responsible for enforcing Student Union and University policies and procedures as they relate to the scheduling of non-academic events.
Assists professional staff with administrative tasks such as mail distribution supply orders preparing of forms etc.
Assist with intake of money for facility use rentals and events as needed.

Qualifications

Minimum Qualifications

Must have 1 year previous experience in an office setting with proven customer service experience required.
Current First Aid/CPR/AED certification American Red Cross preferred or obtained within six months of hire date. Online certifications will not be accepted.
Must be a matriculated SJSU student and continuously enrolled at least half-time* during the academic term.
- *Half-time is defined as follows: Enrollment Status Half-time Units Undergraduate and Post baccalaureate Students 6.0-8.0 hours/semester

Knowledge Skills and Abilities (KSAs)

Previous experience in an office environment with administrative duties excellent data entry skills ability to organized manage multi-tasks and meet agreed-upon deadlines.
Knowledge of program policies and procedures and ability to manage situations which require resolution and problem solving.
Ability to collaborate with other departments on multiple projects while staying focused and on task
Experience in computer applications such as: Google Suite (Gmail Docs Slides Sheets Forms etc.) Microsoft Office (Word Excel PowerPoint etc.).

Work Requirements

Physical Demands and Work Environment

The position works in a wide variety of environments including both a typical office as well as indoor facility in a program-oriented environment.

The physical demands of this position are described below:
- Sitting walking twisting bending climbing pulling pushing squatting crawling kneeling balancing reaching and coordination (eye hand foot).
- Fall (Slip Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
- Lifting and Carrying often 10-25lbs frequently 26-50lbs occasionally 50-75 lbs
- Hearing and speaking to exchange information in person or on the telephone.
- Dexterity of hands fingers and wrist to operate a computer keyboard and calculator.
In general the position works a schedule based on business needs 9 a.m. - 5 p.m. Monday - Friday occasionally works evenings weekends and holidays as required.
- When school is in session - may work up to but not in excess of 20 hours per week (among all concurrent positions).
- When classes are not in session (i.e. summer break) may work up to but not in excess of 40 hours per week.
This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.

Employment Information & Policies

Benefits
This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age ancestry citizenship status color creed disability ethnicity gender genetic information pregnancy marital status medical condition national origin race religion or lack thereof sex sexual orientation transgender or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multi-racial community of students faculty and staff.

Background Check and Fingerprinting
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor Accurate Background.

California State University (CSU) Learning and Development
Within the first month all employees are required to complete the following compliance online training session through CSU Learn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from

CSU Injury and Illness Prevention Program
CSU Preventing Discrimination and Harassment for Non-Supervisors
CSU Sexual Misconduct Prevention Program (Title IX) required within the first 6 months of hire
Data Security and FERPA

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Required Experience:

Junior IC

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