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Event Scheduling Coordinator
Job Location:
Job Location:
Willoughby, OH - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
21 August 2026 (Yesterday)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
We are seeking a highly organized and detail-oriented Event Scheduling Coordinator to join our team. This individual will play a key role in ensuring all catered events and private functions are properly staffed and executed. The ideal candidate enjoys working in a fast-paced environment has excellent communication skills and thrives on organization and problem-solving.
Key Responsibilities
- Schedule all front-of-house kitchen bartending and event staff for catered events and private functions.
- Ensure every event is adequately staffed based on guest count event type and service requirements.
- Communicate schedules shift changes and event details to employees in a timely manner.
- Coordinate with management to identify staffing needs and resolve scheduling conflicts.
- Maintain an accurate staffing calendar and update schedules as changes occur.
- Confirm employee availability and fill open shifts when needed.
- Work closely with the catering and event planning team to ensure all staffing aligns with event timelines.
- Assist with onboarding new employees into the scheduling system.
- Track employee attendance and report staffing issues to management.
- Provide administrative support including filing answering phones and assisting with event documentation as needed.
- Help maintain a positive working environment by fostering clear communication with all team members.
Qualifications
- Previous scheduling administrative hospitality restaurant or event planning experience preferred.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficient with Microsoft Office and scheduling software.
- Ability to work independently while collaborating with multiple departments.
- Professional dependable and customer-service oriented.
What Were Looking For
- Strong attention to detail.
- Excellent problem-solving skills.
- Ability to remain calm under pressure and adjust to last-minute changes.
- Positive attitude and team-first mentality.
- Reliable attendance and strong work ethic.
Required Experience:
IC
About Company
Find the perfect job or candidate with ProTech Staffing Solutions. A trusted staffing agency offering top-notch features. Located in Mayfield Heights, OH.
