Event Coordinator
Job Location:
Somerville, NJ - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Our Event Coordinator will provide administrative support to manage the operations of MGB Enterprise Services Community Division and System-wide employee recognition programs and employee engagement initiatives. Including planning and executing in-person and virtual events handling communications and vendor payments and managing data and administrative functions.Hybrid Schedule: Onsite days at Assembly Row in Somerville are required.
Essential Functions:
- Maintain format and ensure accuracy of data; generate summary reports.
- Schedule and support in-person and virtual events including vendor coordination and material preparation.
- Proofread and distribute event-related communications and manage registration and volunteer logistics.
- Schedule meetings and events and serve as the departments first point of contact.
- Submit and track purchase orders and check requests; liaise with Accounts Payable.
- Follow project timelines and support technical and logistical aspects of remote meetings.
Qualifications
Education
- Bachelors Degree Related Field of Study required
Experience
- Office/Corporate event coordination 1-2 years required
Knowledge Skills and Abilities
- Proficient communication and interpersonal skills to engage effectively with diverse internal and external stakeholders across departments.
- Collaborative and diplomatic mindset with the ability to negotiate maintain professionalism and exercise sound judgment in complex environments.
- Ability to work objectively and in teams demonstrating initiative and adaptability.
- Proficiency in Microsoft Office supporting administrative and event coordination tasks.
- Exceptional organizational skills including the ability to prioritize meet deadlines and manage multiple tasks simultaneously.
- Detail-oriented and resilient with the capacity to maintain focus under pressure and deliver high-quality results in a fast-paced setting.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $25.28/HourlyGrade
2EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
