Estimating Coordinator

Company Overview

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the worlds leading brands with the development transformation and maintenance of their physical sites throughout North collaboration with a diversified base of clients DAVACO delivers scale speed and high-quality solutions that solve tomorrows challenges today.

Job Description

The Estimating Coordinator supports DAVACOs estimating process from project award through bid review. Working closely with Sales and Estimators this role ensures adequate subcontractor and vendor bid coverage by sourcing qualified partners requesting and tracking quotes and following up on pricing. The coordinator also researches material costs lead times budgets and logistics for projects across the U.S. and Canada. This position involves significant research and data entry using Excel Smartsheet reports and dashboards. The ideal candidate is organized accurate efficient and comfortable communicating with vendors while managing multiple projects deadlines and priorities.

Duties and Responsibilities

• Providing assistance on budgets by understanding plans requirements updating specifications identifying and helping with projecting costs for each project.
• Process and update all appropriate job file documents and other similar documents for assigned Estimators in the Oracle System
• Complete process and file documents such as purchase orders sub-contractor agreements lien waivers job related correspondence and other required information. Maintain accurate job files.
• Responsible for accurate billing packages invoice summaries and similar documents. Providing assistance on any job-related items such as deliveries trucks etc.
• Field phone calls in support of assigned estimators. Follow up on issues for job items needing attention.
• Requires attention to detail and the ability to respond to changing priorities and multiple interruptions.

Job Requirements

• High school or equivalent or related field or relevant trade experience.
• Ability to be self-directed.
• Ability to multitask and maintain confidentiality.
• Ability to organize and prioritize work.
• Excellent organization and multi-tasking skills
• Communicate clearly professionally and proactively (both written and verbal) with teammates to ensure timely completion of duties.
• Excellent organizational skills / Strong interpersonal skills essential
• Self-starter /Motivated/Pro-active mindset Must be able to take ownership of assignments.
• Strong Customer Service /client service skills
• Deadline- Oriented
• Able to work in fast paced work environment

Skills

• Good interpersonal skills
• Excellent written and verbal communications skills
• Previous administrative experience in a construction office if applicable preferred.
• Experience with the Oracle system Proficiency in Microsoft Office (Excel) Windows Project Management Software and Microsoft Outlook preferred.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

DAVACO Inc. is an Equal Opportunity Employer and Supports a Diverse Inclusive Work Environment

All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment random reasonable suspicion and post-accident substance abuse testing. We also perform pre-employment background checks.

Applicants with Disabilities

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs you may request a reasonable accommodation by contacting us at and/or .

E-Verify Participation

For jobs located within the United States DAVACO participates in the Electronic Employment Verification Program known as E-Verify.

Please visit the E-Verify website for more information on this program.

Required Experience:

IC