Estimating Coordinator

Candidates must have 3-5 years of experience in the MEP disciplines (Mechanical HVAC or Plumbing). Experience does not need to be exclusively mechanicalstrong plumbing or HVAC estimating experience is equally valuable.

Where: Annapolis MD

Salary: $55-65K DOE Performance based bonus up to 10% of your salary

Core Responsibilities

Estimating & Sales Administrative Support

• Support estimators and sales team members with bidsetup tracking documentation and deadline management

• Create andmaintainbid folders proposal files quote logs drawing folders and related estimating records

• Track bid due dates addenda scope updates vendor responses and outstanding information requests

• Prepare draft proposal packages qualification lists bid forms alternates and supporting documents for estimator review

• Helpmaintainestimating templates vendor lists subcontractor lists project data and historical cost information

Vendor & Subcontractor Quote Coordination

• Solicit vendor and subcontractor quotes based on estimator direction and project scope

• Send drawings specifications addenda bid dates and scope notes to vendors and subcontractors

• Follow up on quote status and flag missing pricing before bid deadlines

• Organize incoming quotes confirm scope coverage and route questions or exclusions to the assigned estimator

• Maintain quote comparison logs so estimators have clear current information during bid review

Job Setup & System Coordination

• Set up awarded jobs in company systems after handoff from sales or estimating

• Enter project names customer information contacts billing details scope notes cost codes and required documentation

• Coordinate with operations project management accounting andpurchasingto confirm clean job startup information

• Track required forms insurance documents subcontractor paperwork purchase information and internal approvals

• Support smooth handoff from estimate to booked job by keeping documents complete and easy to find

CareerDevelopmentPaths

• Estimating path:Learn how estimates are built reviewed qualified and submitted

• Build plan-reading skills through daily work with drawings specifications addenda scopes and vendor questions

• Assistwith quantity checks quote leveling scope summaries and proposal preparation as technical skills grow

• Participate in estimate reviews to understand pricing strategy risk exclusions and schedule impact

• Progress toward Junior Estimator Estimator and Senior Estimator responsibilities as accuracy judgment and technical knowledge improve

• Sales path:Learn how opportunities areidentified qualified tracked proposed and handed off after award

• Support customer follow-up CRM updates proposal coordination bid calendar tracking and quote status communication

• Develop customer communication skills through daily contact with owners general contractors vendors and internal teams

• Learn the sales process from lead intake through proposal negotiation award and operations handoff

• Progress toward Sales Coordinator Account Manager or Sales Representative responsibilities as product knowledge customer judgment and follow-throughimprove

Qualifications

• Strong administrative organizational and follow-up skills

• Ability to manage several bids deadlines and communication threads at the same time

• Comfortable working in Excel Outlook shared drives CRM ERP or project management systems

• Clear written and verbal communication with vendors subcontractors customers and internal teams

• High attention to detail with names numbers dates versions and document control

• Interestin mechanical HVAC plumbing construction or pre-construction work

• Prior construction administration sales support service coordinationpurchasing dispatch or project coordination experience preferred

• Career Growth at GMS

  The mid-level estimator role provides a path into:

  • Senior Mechanical Estimator
  • Mission Critical Estimating Lead
  • Preconstruction Manager
  • Strategic Pricing / Systems Analyst
• Experience and 5 total years of trade experience
• Trade License preferred
• Strong written and verbal communication skills
• Technical knowledge
• Ability to read and interpret drawings and specifications

Whats in it for you:

• Salaried position up to $65k base DOE Performance bonuses up to 10% of base salary
• Competitive employee benefits with PTO
• Vehicle expense reimbursement
• Company provided cell phone and computer
• Great culture and core values
• Growth opportunities

Click here to learn more about Crete United:

and Mechanical Services a Crete United Company is an equal opportunity employer considering all applicants for employment regardless of race color religion sex gender identity pregnancy national origin ancestry citizenship age marital status physical disability sexual orientation genetic information or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.