Estimating Coordinator (AccuracyDriven Administrative Role)

This role does not involve sales business development or revenue generation. It is strictly an administrative and coordination position supporting the Estimating Department.

Location: In-Person
Job Type: Full-Time
Compensation: Based on experience
Benefits: Medical Dental Vision PTO Paid Holidays 401(k)

We are looking for a highly organized detailfocused Estimating Coordinator to support our Estimating Department. This is not a sales business development or revenuegrowth role. It is a precisionbased administrative position responsible for managing bid documents organizing information and ensuring our estimators have exactly what they need - especially on bid day.

If you excel at accuracy thrive under deadlines and enjoy keeping complex information organized youll be a great fit.

• Download organize and maintain all bid documents drawings specifications and addenda
• Create and manage proposal folders and ensure all information is current
• Update the bid list and bid calendar daily
• Prepare client bid forms using estimatorprovided numbers
• Assist with prequalification forms and projectspecific documentation
• Contact cities agencies and subcontractors to gather required information
• Solicit subcontractor pricing and ensure participation from MBE/WMBE/DVBE firms
• Provide administrative support including document prep copying filing and data entry
• Support estimators with basic quantity takeoffs or document review (training provided)
• Handle fastpaced timesensitive tasks on bid day with accuracy and composure
• Perform additional administrative duties as assigned

• Experience: 35 years in the construction industry preferred (General Contractor or Subcontractor experience ideal). Strong administrative or coordination background also considered.
• Skills & Qualities:
  
  • Exceptional attention to detail - accuracy is critical
  • Strong computer proficiency (Microsoft Office; comfort learning new software)
  • Ability to manage multiple deadlines and stay organized
  • Clear and professional communication skills
  • Comfortable working under pressure especially on bid days
  • Selfstarter with a positive attitude and willingness to learn
  • Familiarity with construction terminology helpful but not required
  • Fast accurate typing and strong document management skills
  • Ability to work independently and as part of a team

The Estimating Coordinator is the backbone of our bidding process. Your accuracy directly supports our ability to submit complete compliant and competitive bids. If you take pride in doing detailed work correctly the first time and enjoy being the calm organized center of a busy team youll thrive here.

• Competitive pay based on experience
• Comprehensive benefits package
• Two weeks of PTO paid holidays
• 401(k) retirement plan
• Work alongside an inspiring leadership team in a collaborative fast-paced environment
• Excellent company culture that values your growth and contributions

Required Experience:

IC