Escrow Assistant

Position Overview

We are seeking a detail-oriented and dependable Escrow Assistant on a temp-to-hire basis. This role plays a critical part in supporting Escrow Officers with the day-to-day processing of real estate escrow files from open to close. The ideal candidate thrives in a fast-paced environment excels at clear communication with buyers sellers lenders and realtors and possesses a strong understanding of loan documents title commitments and closing procedures.

This position offers an immediate opportunity to join an established team with the potential to convert into a permanent full-time role based on performance and business needs.

• File Preparation & Opening: Open new escrow files request title commitments and order necessary payoff statements HOA demands tax certificates and municipal lien searches.

• Closing Support: Assist Escrow Officers in preparing preliminary closing statements HUD-1/CD statements closing packages and legal documents.

• Document Handling: Review incoming real estate contracts loan documents and title commitments for accuracy completeness and outstanding conditions.

• Communication & Coordination: Serve as a primary point of contact for realtors mortgage lenders buyers sellers and attorneys to gather missing information and provide status updates.

• Disbursements & Recording: Assist with clearing title requirements processing wire transfers balancing files for disbursement and submitting documents for county recording.

• Administrative Operations: Maintain organized electronic and physical files track contingencies/deadlines answer incoming phone calls and manage incoming mail or Earnest Money Deposits (EMDs).

• Experience: Minimum 12 years of experience as an Escrow Assistant Title Assistant or Real Estate Legal Assistant (Required).

• Escrow Software: Hands-on experience with industry escrow/title software (e.g. Qualia ResWare SoftPro RamQuest or similar systems) (Preferred).

• Technical & Administrative Skills: Proficiency with Microsoft Office Suite (Word Excel Outlook) and digital document platforms.

• Attention to Detail: High accuracy in numerical calculations document verification and data entry.

• Communication: Exceptional verbal and written communication skills with a strong customer service orientation.

• Adaptability: Ability to prioritize tasks meet strict closing deadlines and manage high-volume file loads effectively.