Epic HIM Analyst (Information Technologist 3)
Job Location:
Columbus, OH - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Application Procedures
To be considered for this position you must apply online through this posting website (). We no longer accept paper applications. When completing your online Ohio Civil Service Application be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications experience education and training in the job selection process if there is no evidence provided on your addition see resume is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.
Background Check Notice
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
RuleBackground check on applicants outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.
If you require a reasonable accommodation for the application process assessment &/or interview please contact Andrew Seifert EEO/ADA Administrator at or .
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
36 mos. combined work experience in multiple areas of assigned responsibility (e.g. infrastructure database administration software development business process analysis) including 12 mos. combined work experience as specified by the agency position description & job posting.
-Or completion of undergraduate core program in computer science or information systems; 12 combined work experience in multiple areas of assigned responsibility (e.g. infrastructure database administration software development business process analysis) as specified by the agency position description & job posting.
-Or equivalent of minimum class qualifications for employment noted above.
All eligible applications shall be reviewed considering the following criteria: qualifications experience education and active disciplinary record.
Primary Job Skills: Epic Systems Application Administration
Technical Skills:Information TechnologyProject Management
Professional Skills: Analyzation Written Communication
Required Educational Transcripts
Official transcripts are required for all post-secondary education coursework or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institutions website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.
Epic HIM Analyst
(Information Technologist 3)
Who we are:
At the Ohio Department of Behavioral Health (DBH) we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.
We proudly employ over 2800 dedicated employees across our six inpatient behavioral health hospitals Ohio Pharmacy Services Ohios prison systems and the central office located in the James A. Rhodes State Office Tower in Columbus Ohio.
DBH Values:
- Service-Oriented (Person Centered Solution Oriented Customer Focused)
- Collaborative (Approachable Reasonable Transparent)
- Value Driven
- Innovative (Yes Before No)
- Strong Sense of Urgency
Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well get well and stay well. Join our collaborative service-oriented environment where you will be respected and valued.
The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace committed to supporting the health and well-being of all employees including those in recovery. We foster an inclusive stigma-free environment where individuals impacted by mental health and substance use challenges are valued supported and empowered to thrive. Our workplace culture promotes wellness second-chance hiring and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect both in the community and within our own team.
Please note: Effective October 1 2025 the Ohio Department of Mental Health & Addiction Services has transitioned to its new namethe Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals families and communities across the state.
What youll do at DBH
PRIMARY TECHNOLOGY: Epic Systems Application Administration
SECONDARY TECHNOLOGY: Hyland OnBase Microsoft OS
The Ohio Department of Behavioral Health (DBH) is seeking an experienced Epic Health Information Management (HIM) Analyst (Information Technologist 3) to support the design development implementation optimization and ongoing maintenance of Epic HIM applications. This position serves as a key technical resource for HIM operations partnering with HIM professionals clinical and operational leaders and other IT teams to ensure health information workflows are efficient secure compliant and accurately reflected within the electronic health record.
The Epic HIM Analyst will be responsible for application build and support across Release of Information (ROI) Deficiency Tracking Identity Coding & Abstracting Chart Tracking Document Imaging and related HIM functionality. The position requires strong knowledge of healthcare information management workflow analysis data integrity privacy and security requirements and Epic application functionality particularly within behavioral health environments.
Epic HIM Build Support & Optimization
Serve as the agencys Epic Health Information Management (HIM) analyst by designing building configuring testing implementing and maintaining Epic HIM applications including Release of Information (ROI) Deficiency Tracking Identity Coding & Abstracting Chart Tracking and Document Imaging.
Analyze current HIM workflows with operational clinical and HIM staff; identify process gaps and opportunities for improvement; and translate business operational and regulatory requirements into functional Epic application build.
Configure and maintain release-of-information and consent workflows that protect behavioral health and substance use disorder records in accordance with HIPAA 42 CFR Part 2 applicable Ohio confidentiality standards and agency policies.
Support consent management segmented and sensitive-record release break-the-glass access and other privacy-related functionality to ensure appropriate access to protected patient information.
Support chart corrections duplicate record resolution and identity merges to maintain the accuracy and integrity of the legal medical record.
Build and maintain deficiency-tracking workflows that support behavioral health documentation requirements provider deficiencies record completion and medical record integrity.
Configure and optimize HIM workflows to support accurate document management scanning indexing chart tracking release of information coding abstracting and electronic medical record completion.
Manage the full application change lifecycle including requirements analysis design build testing validation implementation upgrade support release management and go-live support for HIM enhancements and new functionality.
Troubleshoot issues reported through the IT ticketing system; perform root-cause analysis; develop and implement corrective actions; and resolve or appropriately escalate issues within established timelines.
Maintain comprehensive build documentation test scripts configuration records workflow documentation and other technical materials for assigned HIM applications.
Serve as a liaison between HIM end users operational leaders clinical stakeholders and other IT teams to ensure Epic HIM workflows are accurately configured and aligned with organizational requirements.
Participate in application optimization initiatives designed to improve HIM processes data quality regulatory compliance operational efficiency and the overall integrity of the electronic health record.
Cross-Application Support & Security
Perform cross-application responsibilities as HIM workload allows including interoperability-related functionality such as Identity/Enterprise Master Patient Index (EMPI) Care Everywhere Release of Information exchange and other patient-information exchange workflows as prioritized by the immediate supervisor.
Assist with analysis application build testing implementation troubleshooting and support of assigned Epic application areas outside HIM to meet operational needs.
Coordinate with other Epic application teams including Clinical Documentation Orders Grand Central Prelude Hospital Billing Professional Billing and other related applications to ensure workflows integrate accurately across the complete patient record.
Apply HIM health information exchange and interoperability knowledge to support the accurate secure timely and compliant exchange of patient information across internal systems and external organizations.
Collaborate with application teams to identify and resolve issues involving patient identity document availability medical record content release of information clinical documentation coding billing and other integrated workflows.
Promote system security and awareness by adhering to agency and State of Ohio IT security policies standards procedures and best practices.
Maintain the integrity confidentiality availability and appropriate use of patient information within assigned Epic applications.
Ensure HIM and assigned application configurations comply with applicable security privacy confidentiality and access-control requirements including requirements governing behavioral health and substance use disorder information.
Complete required security awareness and privacy training and report potential security concerns vulnerabilities or incidents in accordance with agency procedures.
Support appropriate role-based access and application security configurations to ensure users have access to the information and functionality necessary to perform their assigned responsibilities.
Professional Development & Other Assigned Duties
Stay current regarding new healthcare technologies Epic functionality industry standards regulatory requirements and techniques applicable to health information management and electronic health records.
Learn and acquire new technical and functional skills as required to support evolving agency technology and HIM operational needs.
Complete Epic Continuing Education (CEE) new-version training and other required Epic educational activities to maintain certifications proficiencies and badges in assigned Epic applications.
Apply new Epic developments functionality and industry best practices to improve HIM workflows enhance system performance strengthen regulatory compliance and resolve outstanding application issues.
Participate in Epic upgrades new-version implementations optimization initiatives testing activities and other enterprise application projects as assigned.
Develop and maintain professional knowledge of health information management practices electronic medical record standards privacy requirements and applicable federal and Ohio laws and regulations.
Perform other related duties as assigned in support of agency information technology and health information management operations.
This is an hourly position covered by the OCSEA/AFSCME bargaining unit (union)with a pay range of33 on theOCSEAPay Range Schedule. Normal working hours are8:00am to 5:00pm. This position is located within our Office of Health Information Systemsheadquartered at the James Rhodes State Office Tower 30 East Broad Street 27th floor Columbus Ohio 43215.
Unless required by any applicable union contract and/or requirements of the Ohio Revised Code the selected candidate will begin at Step 1 of the pay range schedule listed above with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.
Required Experience:
IC
About Company
Ohio.gov is the official website for the State of Ohio. Find the government information and services you need to live, work, travel, and do business in the state.
