Enterprise Project Specialist

Summary/Objectives

The Enterprise Project Specialist (EPS) coordinates the bid response process for RJ Young and Velocity1 ensuring proposals are accurate complete compliant and submitted on time. This role manages multiple bid opportunities simultaneously coordinating requirements contributors pricing documentation approvals and deadlines from initial review through final submission.

Success in this role requires exceptional attention to detail organization independent judgment and the ability to manage changing priorities and strict deadlines. The EPS proactively identifies requirements and potential risks communicates clearly with internal stakeholders and ensures each response accurately represents the capabilities and standards of RJ Young and Velocity1.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review incoming bid opportunities and supporting documents to identify scope location product/service requirements deadlines and other factors necessary to determine feasibility.
• Maintain the department calendar of potential and approved bids; coordinate initial scope reviews and schedule launch calls for opportunities approved for pursuit.
• Establish and maintain a response plan for each assigned bid including a Needs List identifying required deliverables responsible parties formats and due dates. Revise plans and assignments as bid requirements change.
• Review solicitations attachments addenda and submission instructions to identify mandatory requirements contractual terms qualifications forms pricing requirements milestones and deadlines.
• Monitor contributor progress follow up on missing or incomplete information and escalate issues or developments requiring additional risk assessment or management attention.
• Coordinate pre-submission requirements and milestones including notices of intent pre-bid meetings or site walks bidder questions addenda required documentation and internal approvals.
• Develop organize write edit proofread and format proposals quotes forms and supporting documents using approved templates and content while adapting materials to customer requirements.
• Prepare and coordinate bid pricing in the format required by the customer. Verify quantities rates calculations lease terms service assumptions applicable pricing programs and consistency across pricing and proposal documents; obtain required written pricing approvals.
• Conduct a final review of each bid response to verify required documents pricing signatures formatting and supporting materials are complete accurate and consistent with bid requirements. Identify and document exceptions when necessary.
• Obtain required management approvals submit bid responses through the required channel and format and confirm successful submission before the deadline.
• Maintain accurate and complete bid records within the Master Tracker shared calendars Bid Desk mailbox SharePoint and other designated systems.
• Collaborate with Bid Desk teammates to monitor departmental communications respond to or route inquiries balance workload and improve bid response processes and documentation.
• Manage special pricing requests maintain current pricing information and program parameters and communicate approved pricing to appropriate internal teams.
• Prepare and submit required monthly quarterly and annual transactional reporting for manufacturing partners.
• Remain current on relevant products services pricing programs systems and processes necessary to support accurate bid responses.
• Adjust work schedules when necessary to meet critical bid and submission deadlines.

Work Environment

This job operates in a professional office environment at corporate headquarters.

Physical Demands

The role involves prolonged periods of computer work and use of standard office equipment.

Position Type/Expected Hours of Work

This is a full-time position in which the employee is expected to work 8 hours a day (Monday Friday) for a total of 40 hours a week at corporate headquarters. Additional hours may be required to meet bid deadlines.

Required Education and Experience

Some college ; 2-5 years of related experience

Preferred Education and Experience

Bachelors degree

Experience coordinating proposals RFPs pricing grant applications or deadline-driven document submissions.

AAP/EEO Statement

RJ Young provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Other Duties

This job description describes the primary responsibilities of the position and is not an exhaustive list of every task that may be assigned. Duties and priorities may evolve as business needs products and processes change. RJ Young will communicate significant changes to the role and provide guidance as appropriate when employees take on new responsibilities.

Required Experience:

IC