Enrollment Medical Assistant

Join the dynamic journey at Vynca where were passionate about transforming care for individuals with complex needs.

Were more than just a team; were a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence Compassion Curiosity and Integrity we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca our mission is to provide comprehensive care for more quality days at home.

About the job

The Enrollment MA is a compassionate self-motivated clinical professional who serves as the primary point of contact for identifying and enrolling patients into Vyncas palliative care this role you will conduct targeted outreach calls to patients families and healthcare organizations educating them on palliative care and VyncaCares services completing structured eligibility screenings to identify patients with chronic illness and functional decline and scheduling those who qualify for an initial visit with a nurse practitioner. Success in this position requires a strong foundation in motivational interviewing and health literacy-aware communication as you will often be the first voice guiding patients and caregivers through an unfamiliar but life-changing program. You will build and maintain collaborative relationships with health plans physician offices discharge planners and community partners to drive census growth and expand program reach. Alongside your direct outreach you will be expected to contribute qualitative and quantitative feedback on outreach trends and barriers working closely with the market and business development team to inform strategy.

What youll do

• Conduct targeted telephonic outreach to patients on provided lists following Vyncas standard messaging while delivering the highest standard of customer service and patient-centered communication

• Confirm service area eligibility and complete structured screening forms capturing demographic information chronic disease history and indicators of functional decline to determine program eligibility

• Educate patients and families on palliative care Vynca s services and what to expect from the program translating complex clinical concepts into accessible reassuring language

• Schedule eligible patients for an initial visit with a nurse practitioner and coordinate logistics to ensure a smooth handoff from enrollment to care

• Act as a liaison between patients and the broader care team directing calls texts and emails to the appropriate individuals or departments and responding to patient questions and concerns in a timely supportive manner.

• Maintain confidentiality and accuracy in all patient documentation and communications in accordance with HIPAA and organizational standards

• Coordinate enrollment efforts across targeted regions tracking outreach activity systematically to encourage referrals and support census growth

• Identify outreach trends surface barriers to enrollment and share qualitative and quantitative feedback and creative ideas with the market and business development team to continuously improve program reach

• Maintain a strong collaborative working relationship with your designated market team and practice leadership contributing to shared goals around program expansion and patient access
  

Your experience and qualifications

• Current CMA or CCMA certificate issued by a recognized credentialing body

• 2 years of healthcare experience required; 8 months of previous clinical experience preferred

• 1 year of telephonic or call center customer service experience; call center experience highly preferred

• Experience working in a medical practice or healthcare setting including familiarity with EHR platforms for documenting patient interactions and scheduling appointments

• Experience and training in motivational interviewing and patient education. Comfort discussing serious illness chronic disease and end-of-life adjacent topics with patients and families

• Strong organizational skills with the ability to work independently and manage a high-volume outreach workload

• Proficient with Microsoft and Google applications; must have access to a reliable internet connection

• Strong written and verbal communication skills

• Exceptional interpersonal skills including conflict resolution and de-escalation techniques

• Willing and able to work Monday through Friday 8:30am5pm Central/ Eastern Standard Time with the possibility of overtime

Preferred Qualifications

• Bilingual (English/Spanish)

• Medical terminology certification

• Familiarity with palliative care home-based care models or chronic disease management

At this time we are only considering applicants in the following states:
California Georgia Texas Arizona Colorado Florida Illinois Nevada North Carolina Oregon Utah and Washington.

• The hiring process for this role may consist of applying followed by a phone screen online assessment(s) interview(s) an offer and background/reference checks.

• Background Screening: A background check which may include a drug test or other health screenings depending on the role will be required prior to employment.

• Job Description Scope: This job description is not exhaustive and may include additional activities duties and responsibilities not listed herein.

• Vaccination Requirement: Employees in patient client or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

• Equal Opportunity Employer: At Vynca Inc. we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race color religion age national origin ancestry ethnicity gender gender identity gender expression sexual orientation marital status veteran status disability genetic information citizenship status or membership in any other protected group under federal state or local law.

• Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:

  • Regularly requires sitting standing walking talking use of hands listening and observing.

  • Regularly requires working at a computer for an entire shift (with appropriate breaks).

  • Regularly requires use of laptop and video-conferencing technology.

  • Occasionally requires reaching stooping bending kneeling and lifting items weighing 25 pounds or less.

  • Occasional travel may be required to perform job duties attend training or company events.

Required Experience:

Junior IC