Employee Relations & Leave Administration Specialist, Human Resources (3180)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Employee Relations & Leave Administration Specialist Human Resources (3180)
Pocatello - Main
Part-time hybrid remote work (up to 8 days per month)

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

The Employee Relations & Leave AdministrationSpecialist provides operational support for the Employee Relations function with primary responsibility for the independent administration of FMLA and assigned leave programs. This role manages leave cases from inquiry to closure ensuring accurate tracking and timely communication with employees supervisors and key university partners (Payroll Benefits ADA Workers Compensation). Additionally this role supports Employee Relations by handling concern intake case management and administrative coordination escalating high-risk matters to leadership as needed.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

FMLA and Leave Administration 65%
-Case Ownership: Serve as the primary point of contact for FMLA managing all stages of the leave process from initial intake and eligibility determination to return-to-work and case closure.
-Documentation & Compliance: Manage all notices medical certifications and leave tracking. Proactively identify documentation deficiencies monitor intermittent/reduced-schedule usage and ensure accurate record-keeping.
-Communication & Guidance: Educate employees and supervisors on FMLA policies roles and responsibilities. Maintain consistent communication regarding leave status return-to-work requirements and employee protections.
-Process Coordination: Integrate FMLA with other University programs including ADA accommodations workers compensation paid leave and the Shared Leave Donation Program. Ensure accurate payroll processing and facilitate timely return-to-work coordination.
-Training & Improvement: Serve as a subject matter expert. Develop job aids deliver training and recommend process improvements to ensure consistent policy application.

Employee Relations Support 25%
-Concern Intake: Act as an initial point of contact for employee/supervisor workplace concerns. Conduct objective preliminary intake and route to appropriate staff or leadership. Escalate high-risk matters (e.g. discrimination harassment safety concerns) immediately.
-Administrative Support: Coordinate meetings trainings and interviews. Prepare and format letters memoranda and investigative materials. Maintain secure confidential records and track case-related deadlines.

General HR Support 10%
-Maintain accurate HR records assist with departmental reporting and contribute to HR projects training programs and policy implementation.

Minimum Qualifications

-Bachelors degree in Human Resources Business Administration Public Administration or a related field (in lieu of a Bachelors Degree a minimum of six years combined education training and experience may be considered).
-At least two (2) years of professional experience in human resources employee relations compliance leave or benefits administration or a related field including handling confidential sensitive medical personnel or employment-related information.
-Strong organizational and problem-solving skills; ability to manage multiple deadlines with high accuracy and maintain confidentiality.
-Proven ability to interpret/apply policies and exercise sound judgment in escalating sensitive or complex matters.
-Excellent communication and customer service skills.

Preferred Qualifications

-Direct experience administering FMLA coordinating with ADA/workers compensation and utilizing HR information/case-management systems.
-Experience in workplace investigations or supporting Employee Relations functions.
-Experience in higher education or public-sector HR environments.

You must submit your CV/resume cover letter and list ofthree (3) professional references including current contact information. Thisposition will remain open until it is filled; however priority considerationwill be given to applications received on or beforeOctober 30 2026. Salary will be between $50000 and $55000 per yearcommensurate with education and experience. Benefits include comprehensivehealth dental and vision; life insurance; disability plan; employee assistanceprogram (EAP); excellent retirement options and company contribution; andgenerous paid time off/sick leave accrual. All offers of employment areconditional pending the successful completion of a background investigationprovided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2829
Type: Working 12 months per year
Position: Non-classified Staff
Division: OPERATIONS

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

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