Elementary Head Secretary

Job Title:

Elementary Head Secretary

Location:

Elmwood Elementary

Start Date:

Immediate

Salary Range/ Level:

Class A - Per the current WESPA Master Agreement - $22.31 - $24.96

Terms of Employment

Per Calendar 219 days

Date Posted:

September 24 2026

Application Deadline:

October 8 2026 @ 4 pm

Application Process:

A completed online application is REQUIRED. (See application instructions at

Elmwood Ele Head Secretary Sept 2026

Resume and cover letter may be:

Attached within the online application (preferred)

Faxed:

Mailed: Waverly Community Schools 515 Snow Rd. Lansing MI 48917

Job Description

JOB SUMMARY

The Head Secretary is responsible for providing clerical support to the building administrators toensurethe efficient operation of the school office.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following dutiesknowledgeand skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this time and in person attendanceis an essential functionof this job. Other essential functions may include but are not limited to the following:

Assistthe building administrators with various tasks including written communications filing and reporting.

Record and track attendance attendancelettersand truancy referrals.

Utilize student record database (PowerSchool).

Answer telephones provide general information to callers whenrequested and relay information to others in the departments when they are not accessible to phones.

Responsible for monitoring and coordinatingthesite-based budget andaccountingprocess ordering inventory anddistributionof suppliespurchasing ofmaterialspurchasingcard ordering andreconciliationandenterrequisitions forpurchasing.

Assign account numbers to bills have themapprovedand forward paperwork to the Business Office in a timely manner.

Assistwith building payroll and attendance.

Responsible for workingwith thenursing staff inthedistributionof medication andhealthscreening.

Assistancewith small medical issues.

Record (in PowerSchool) medications administered illnesses and injuries.

Immunization tracking for new students andreportto the health department two times per year.

Weekly communicable disease report to the health department.

Interactwithco-workers administrationstudentsparents andthecommunityin positive supportive and cooperative ways.

In-person and on-time attendance ismandatory.

Responsible for assuring allofficeequipment is in working condition.

Distribute mailfileand copy.

Flexibility to work irregular or extended work hours onoccasion.

All other duties as assigned.

QUALIFICATIONS

Education and Experience:

Minimumofhigh school diploma.

Minimum of oneyearsexperience working in an office environment.

Must be able to manage multiple competing priorities.

Strong verbal and written communication skills.

Experience working with Microsoft Word; familiar with Excel or another spreadsheet/database program

Proficient in the creation of spreadsheets and information tracking.

Must be capable of operatingvarious typesof office equipment and machines

Good attendance

Preferred Qualifications:

Experience working in aK-12 school office.

KnowledgeSkillsand Abilities:

Ability toestablishand maintain effective working relationships with students staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education todemonstratethe character traits of respect responsibility honesty and caring when interacting with staff students and community members.

ADA REQUIREMENTS

The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job the employee is required to stand walk sit use hands to finger handle or feel reach with hands and arms climb or balance stoop kneel crouch or crawl talk hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision distancevisionand ability to adjust/ from building to other sites.

WORKENVIRONMENT

The noise level in the work environment is usuallyquietto duties are normally performed inside.

MENTAL FUNCTIONS

While performing the duties of this job the employee is required to compare analyze communicate both orally and in writing copy coordinate instruct compute synthesize evaluate use interpersonal skillscompileand negotiate.

Notice of Non-discrimination

Non-Discrimination

TheWaverly CommunitySchools will not discriminateagainst any person based on race sex sexual orientation gender gender identity and expression height weight color religion national origin age marital status pregnancy disabilityveteranor military status.

Americans with Disabilities Act accommodations:Assistancewith the application process may be requested through the Human Resources Department at(517) 319-3031)or.