EHR Healthcare Administrator
Job Location:
Cincinnati, OH - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
(ID: 2026-3022)
Axle Informatics is a bioscience and information technology company that offers advancements in translational research biomedical informatics and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science software engineering and program management we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.
Benefits We Offer:
- 100% Medical Dental & Vision Coverage for Employees
- Educational Benefits for Career Growth
- Paid Time Off (Including Holidays)
- Employee Referral Bonus
- 401K Matching
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
Overview
Axle is expanding into EHR Consulting Services delivering implementation optimization and go-live support for Epic Oracle Health and Meditech to hospitals health systems and physician groups. As the division scales Axle is seeking a detail-oriented and highly organized Healthcare Administrator to serve as the operational backbone of the new consulting practice overseeing contract execution compliance documentation and workforce screening across a blended staffing model of W2 employees H1B professionals 1099 contractors and C2C partners.
This role sits at the center of the division connecting the Sales/BD team the recruiting team and external clients to ensure every engagement is properly contracted every consultant is properly screened and every compliance requirement is met before a consultant sets foot in a client environment. The ideal candidate has hands-on experience in healthcare administration staffing compliance or contract operations and is comfortable building process from the ground up in a fast-paced environment
Key Responsibilities
Contract & Compliance Administration
Own execution and tracking of Client Master Service Agreements (MSAs) Statements of Work (SOWs) Independent Contractor Agreements (1099s) C2C vendor agreements and W2 employment agreements
Maintain and manage the Epic Vendor Access Approval process and other vendor-specific credentialing requirements
Ensure the division maintains an active HIPAA Business Associate Agreement (BAA) and stays current on HIPAA compliance obligations
Track and manage general liability professional liability and cyber liability insurance requirements
Background Screening & Worker Classification
Manage background check and drug screening processes for all consultants prior to client placement per hospital and health system requirements
Support correct worker classification across the W2 / H1B / 1099 / C2C staffing model flagging compliance risk where classification is ambiguous
Coordinate with legal/immigration support on H1B compliance requirements including USCIS filings and prevailing wage documentation for long-term specialized placements
Documentation & Record-Keeping
Maintain a centralized system of record for all contracts compliance documentation and screening results
Build and maintain repeatable documentation templates and checklists as the division scales
Ensure audit-readiness of all compliance files at all times
Cross-Functional Operations Support
Serve as the connective tissue between Sales/BD Recruiting and clients ensuring compliance and paperwork never become a bottleneck to placement
Support onboarding logistics for new consultants (W2 1099 C2C and H1B) in coordination with recruiting
Contribute to the buildout of supporting systems including contract management tools and HIPAA-compliant communication platforms
Qualifications
35 years of experience in healthcare administration HR/staffing compliance or contract operations ideally within healthcare IT staffing consulting or a related regulated industry
Working knowledge of HIPAA compliance requirements and Business Associate Agreements
Experience with worker classification issues across W2 1099 and contractor/vendor models
Experience coordinating background checks and drug screening processes ideally in a healthcare or hospital-adjacent context
Strong contract administration skills comfortable managing MSAs SOWs and vendor agreements
Exceptional organizational skills and high attention to detail; comfortable being the single point of accountability for compliance documentation
Preferred Attributes
Familiarity with EHR vendor credentialing processes (e.g. Epic Vendor Access Approval)
Experience in a healthcare IT staffing or consulting environment
Familiarity with contract management systems ATS platforms or payroll systems (e.g. ADP)
Bachelors degree required; healthcare administration business or related field a plus
Key Competencies
Compliance and risk management
Contract administration and vendor agreement management
Documentation rigor and audit-readiness
Cross-functional coordination across sales recruiting and clients
Ability to build process from scratch and operate independently in a fast-paced early-stage environment
If you are interested in facilitating Axles EHR Consulting practice expansion where your work will directly enable hospitals and health systems to deploy the technology that powers patient care apply today!
The diversity of Axles employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age race gender religion national origin disability marital status covered veteran status sexual orientation status with respect to public assistance and other characteristics protected under state federal or local law and to deter those who aid abet or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact
Disclaimer: The above is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job. This is not restricted as a complete list of all skills responsibilities duties and/or assignments required. Individuals may be required to perform duties outside of their position job or responsibilities as needed.
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidates experience qualifications skills and location.
Salary Range
$75000 - $95000 USD
Required Experience:
Unclear Seniority
About Company
Empowering Breakthroughs in Biomedical Research with Innovative Technology Solutions and Collaborations with Prominent Organizations such as NIH
