eDNA Program Manager

Job Description

The Schoolof Marine and Environmental Affairs (SMEA) has an outstanding opportunity for an eDNA Program Manager to join their team.

About this Opportunity

The program manager will be a key team member of the eDNA Collaborative managing its day-to-day administration and operations with a high degree of autonomy. The position includes elements of project management institutional design communication and strategy and will be vital to the Collaboratives impact on the ongoing evolution of eDNA research.

This is an on-campus in-person position and the successful candidate will work in Seattle at the University of Washington.

Key Responsibilities

Project Management and Strategic Planning (30%):

Being a member of the core eDNA Collaborative team and understanding the research of team members and visiting scientists in the Collaborative in sufficient detail to communicate about that work.

Managing logistics and support for Collaborative team members and visiting scientists before during and after UW site visits.

Managing the administration of the microgrant program including being a contact for sub-awardees (i.e. grantees) supported by program funds for details regarding scope of work timelines and administrative processes.

Helping to shape a culture of teamwork creativity and transparency.

Budget Fiscal Management and Operations (40%):

Tracking the budgets for the eDNA Collaboratives research projects and ensuring all spending follows the rules and guidelines of the UW and program funders.

Managing the portfolio of grants and works to find efficiencies across projects.

Preparing budget reports for the eDNA Collaborative team that will aid in the programs decision-making and direction.

Being the point-person for fiscal and administrative compliance keeping up to date on policies and procedures at the UW and for sponsors.

Partnering with the PI and SMEA Administrators on human-resource related actions for the Collaborative.

Partnering with SMEA Administrators on visa related actions for international visitors.

Provide administrative support to eDNA Collaborative scientists staff students and visiting researchers by assisting with purchasing travel arrangements reimbursements and other University of Washington financial and procurement processes. Help navigate institutional policies and procedures to ensure transactions are completed accurately efficiently and in compliance with university and grant requirements.

Communication and Reporting (30%):

Coordinating eDNA Collaborative meetings including internal team meetings meetings with funders and meetings with advisory board members on a regular schedule

Providing agendas before the meetings and taking and distributing minutes.

Maintaining the teams shared folders calendar and other information management tools.

Overseeing the Collaboratives email account.

Aiding in the design and distribution of Collaborative communications via website blog newsletter and/or social media.

Developing other reports as necessary for example annual reports of milestones and impacts reports to funders etc.

Serve as a welcoming first point of contact for new employees coordinating onboarding activities introducing team members to organizational processes and resources and helping create a positive and supportive transition into the eDNA Collaborative community.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

Bachelors degreein relevant field and a minimum of 2 yearsofexperience in project management programmanagementor administrative support or equivalent combination of education and experience

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

Fluency with computer-based work including using common office software including Excel Word and similar

Strong critical-thinking problem-solving organizational and prioritization skills resulting in the ability to multitask efficiently on parallel efforts

Excellent interpersonal skills. Ability to effectively build relationships promote a collaborative team environment and influence others

Demonstrated cultural competence and communication skills for effectively working with diverse stakeholders

Willingness and ability to develop new skills quickly in the context of a developing organization

Project management skills and experience with a proven track record of meeting milestones and timelines

Budget monitoring and management experience with a proven track record of managing budgets to match project scope

Self-motivated resourceful with strong organizational skills and able to multi-task and work collaboratively

Preferred Qualifications

Masters degree

Knowledge or experience in molecular biology environmental management or similar life-science fields

Experience with Workday MyFD SAGE or other University of Washington administrative programs

Knowledge of scientific practices and culture

Experience in website maintenance social media and other digital communication media

About the Team

TheeDNA Collaborative at the University of Washingtons School of Marine and Environmental Affairs (SMEA) is an interdisciplinary initiative that advances environmental DNA (eDNA) science through research community building and support for external investigators.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.