Documentation Coordinator

SUMMARY

The Documentation Coordinator managesmaintains reviews and distributes organizational documentation to ensureaccuracy quality compliance internal teams clients and vendors by coordinating documentation requests tracking submittalsmaintainingorganized records and ensuring documentation meets established requirements and standards.

Chickasaw Nation Industries Inc.serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology Infrastructure & Engineering Health Manufacturing Public Safety Consulting and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental Vision) Company Life Insurance Short-Term and Long-Term Disability Insurance 401(K) Immediate Vesting Professional Development Assistance Legal Aid Assistance Program Family Planning / Fertility Assistance Personal Time Off and Observance of Federal Holidays.

As a federal contractor CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIALREQUIREMENTS

The ability to obtain maintain and access classified information at the T4 Public Trust level which requires U.S. Citizenship.

Required to work on-sitepursuant tothe Presidential Memorandum Return to In-Person Work (Jan. 20 2025) and at the work locationidentifiedin the contract.

Proficiencywith Microsoft Office applications especially Word Excel Outlook and SharePoint or similar document management systems.

Strong writing proofreading editing and organizational skills.

KEYDUTIESAND RESPONSIBILITIES

EssentialDuties and responsibilities include the duties may be assigned.

Managesmaintains organizesscansanddistributesorganizationdocumentsin accordance withestablished processes and processand distributeincoming/outgoingmail.

Writes reviews proofreads and editsprepared documentation and specifications to ensure accuracy clarity completeness and consistency.

Reviewsincoming documentation for quality assurance completeness formatting and potential compliance concerns.

Tracksdocumentation requests submittals revisions approvals and deadlines to supporttimelycompletion.

Communicatesthrough phone calls email correspondence and meeting attendancewith internal stakeholders clients and vendors to clarify documentation needs confirmsrequirements and monitorsprogress.

Maintainsdocumentation databases logs trackers and detailed timelines to ensure records are current and accessible.

Identifiesmissing incomplete or inconsistent documentation and coordinatesfollow-up actions as needed.

Supportsdocument control processes including version tracking file naming archiving and distribution.

Preparesroutine status updates reports and summaries related to documentation activity and outstanding items.

Ensuresdocumentation practices support quality compliance andorganizationrequirements.

Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.

May berequiredto work on-site per contractidentifiedwork location.

EDUCATIONAND EXPERIENCE

Associates degree and a minimum of one to three (1-3) years of relevant experience or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfullyperformthe essential functions of this job. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment where employees may be seatedin close proximity tocoworkers and exposed to routine workplace activityconversationsand other normal office interactions. The employee must be able to work effectively in an open office environment andmaintainfocus and productivity standards while exposed to normal office noise and activity including conversations telephones computers printers office equipment and foot required to sit. Regularly required use hands to finger handle or feel reach with hands and arms to handle objects andoperatetools computer and/or controls. Required to speak and hear and communicate effectively with coworkers supervisorscustomersand other personnel. Occasionally required to standwalkand stoop kneel crouch or and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision depth perception and ability to adjust focus.

EOE includingDisability/Vet

The estimated pay range for this role is $21 to $23 per hour with the final offer contingent on location skillset and experience.

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).