Document Control Administrator
Job Location:
Job Location:
Dallas, TX - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
18 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Details:
Position Summary
The Document Control Administrator is responsible for managing tracking distributing and maintaining all project documentation for the Wet Gas Scrubber Project. This role ensures that engineering procurement construction quality and commissioning documents are accurately controlled throughout the project lifecycle in accordance with project procedures client requirements and document management standards.
Key Responsibilities
- Establish and maintain the projects document control system.
- Receive log classify distribute and archive all incoming and outgoing project documentation.
- Maintain document registers transmittals revision histories and document status reports.
- Ensure all project documents are correctly numbered formatted and revision-controlled.
- Coordinate document reviews and approvals between engineering procurement construction quality and client representatives.
- Issue controlled copies of drawings specifications procedures and technical documents to project personnel.
- Maintain accurate records of Requests for Information (RFIs) submittals technical queries and correspondence.
- Monitor document review cycles and follow up on overdue approvals.
- Ensure superseded documents are removed from active use and archived appropriately.
- Support engineering and construction teams by providing timely access to current project documentation.
- Maintain electronic and hard-copy filing systems in accordance with project procedures.
- Prepare weekly and monthly document status reports for project management.
- Assist with turnover documentation and preparation of final project record books and closeout packages.
- Coordinate with vendors and subcontractors to ensure timely submission of required documentation.
- Maintain confidentiality and security of project records.
Qualifications
- Associate degree or equivalent experience in Business Administration Engineering Support or a related field.
- Minimum of 3 years of document control experience on industrial refinery oil and gas petrochemical or EPC projects.
- Experience supporting construction or capital projects is preferred.
- Familiarity with refinery documentation and engineering workflows is an advantage.
Required Skills
- Strong knowledge of document control principles and revision management.
- Experience with electronic document management systems (EDMS).
- Proficiency in Microsoft Office Suite particularly Excel Word and Outlook.
- Experience with systems such as SharePoint Aconex Procore OpenText or similar document management platforms is preferred.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced project environment.
- Effective written and verbal communication skills.
- Ability to work independently and collaboratively with multidisciplinary teams.
Preferred Experience
- Experience supporting environmental compliance or emissions control projects.
- Experience with mechanical piping civil electrical and instrumentation documentation.
- Familiarity with turnover packages as-built documentation and project closeout processes.
- Knowledge of quality management documentation including inspection and test plans (ITPs) material certifications and quality records.
#INDG
Required Experience:
Unclear Seniority
About Company
PTS Advance is the largest specialist provider of technical talent to the United States’ Oil, Gas & Chemicals, Power & Renewables, Life Sciences, Construction & Infrastructure, and Manufacturing industries.
