Director, Campus Scheduling and Event Services

In surveying the grounds of what is now Wittenberg University the Rev. Ezra Keller the colleges first president and founder remarked: This is a lovely spot for a literary institution. Today that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio with architecturally distinctive structures that embrace Wittenbergs past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professorsengaging classroom experiences service opportunities and valued athletics traditionsWittenberg is home to 1500 students 60 majors minors and special programsthree graduate programs and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the universitys mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays our goal is to help our employees enjoy happy and healthy lifestyles while maintaining a good work-life balance.Click hereto learn more about Wittenbergs employee benefits.

Wittenberg University is accepting applications for the position of DirectorCampus Scheduling & Event Services. The positionwill provide administrative and logistical support to a variety of clients across the Wittenberg community through management and leadership of the University scheduling system. They will ensure the successful execution of different types of university events workshops meetings classes and facility spaces. This position is responsible for ensuring that the multitude of details and mechanics required to produce events that are successful through high-quality coordination and management. This is a full-time exempt-level position reporting to the Vice President of Finance and Administration.

Essential functions include but are not limited to:

1. Serve as primary University administrator for 25Live by Collegenet scheduling and approving space for meetings and events effectively using scheduling software to include allowance for set up staffing and tear down by support services.

2. Identify train and assign responsibilities to superuser administrators across campus monitor the operation of 25Live and identify and recommend policy updates and campus wide operation needs.

3. Liaise as needed with Information Technology and Collegenet (software vendor) to ensure 25Live system has the latest software updates and is utilized by campus users in the most effective way. Contact as necessary to ensure efficient and user-friendly operation.

4. Act as a liaison when scheduling space in buildings on campus. Work with campus partners to ensure efficient policy implementation scheduling operations and set up processes.

5. Advise clients and facilitate event planning meetings as needed; prepare set-up diagrams coordinate reservations and utilize the current scheduling systems.

6. Assist with the enforcement of facility policies and procedures along with customer service initiatives.

7. Create and manage a university event calendar ensuring effective communication and awareness of campus events.

8. Support event managers for other University-wide events or initiatives as necessary.

9. Perform other relevant duties as assigned such as special projects programs developmental activities etc.

Requirements include:

• A bachelors degree or equivalent experience required. A Masters degree in higher education/student affairs is preferred.
• One to three years experience with event planning and marketing to a wide variety of constituents is required.
• Experience in a student union or educational setting is preferred.
• Experience as supervisor/manager.
• Experience using 25Live or other enterprise scheduling software is preferred.
• Excellent customer service time management and communication skills.
• Ability to work with a variety of constituents solve problems quickly and professionally anticipate needs and communicate proactively.
• Competency andexperience using Microsoft Office software specifically proficient in the use of Excel Publisher Outlook and PowerPoint with the ability and desire to learn additional software applications as necessary.
• Night and weekend work may be required depending on campus events and needs.
• Ability to lift up to 50 lbs. with assistance.
• A valid drivers license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures.

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see ournotice of nondiscriminationhoused on our website.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community.Click here to view our Title IX policies.

The successful candidate will demonstrate support for diversity equity and inclusiveness as well as participate in maintaining a respectful positive work environment.

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records educational verifications driving records (when job-related) and/or credit history (when job related).

Review of applications will begin immediately and the position will remain open until filled.

To apply please set-up an accountinour online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.

1. Resume
2. Cover letter
3. Name address and phone number of three professional references.
   

Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at or email