Digital Asset Management Coordinator

Life at PE:

Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment working at all scales and at every level of detail. With studios in twenty-six locations worldwide we design for people to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos human by design.

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on. Within the firm we have 18 practice areas cores of expertise that focus as centers of knowledge and analysis that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process adding valuable insights ideas and research to the process. For us all good design is sustainable.

The Opportunity:

We are seeking a Digital Asset Management Coordinator to lead the administration governance and ongoing development of Perkins Eastmans digital asset management program. Serving as the firmwide administrator and subject matter expert for OpenAsset this role ensures that the firms digital assets metadata project and employee information and image rights are accurate well governed accessible and positioned for effective reuse.

The Digital Asset Management Coordinator oversees OpenAsset configuration and administration metadata and taxonomy standards data quality system integrations image rights and copyright governance documentation training and user support. This role works closely with Visual Assets Marketing Communications HR IT Accounting and design teams to ensure OpenAsset continues to support evolving firmwide needs.

Digital Asset Management & OpenAsset

• Serve as the firmwide administrator and subject matter expert for OpenAsset providing day-to-day oversight of the platform
• Manage the full digital asset lifecycle including intake review metadata permissions discoverability distribution and archiving
• Configure and maintain OpenAsset workflows supporting project imagery employee information and experience resumes project pages and other marketing uses
• Maintain and evolve metadata structures taxonomy controlled vocabularies fields and standards that support consistent data effective search and asset reuse
• Establish and maintain standards for project and file-level metadata permissions usage status and other administrative controls.
• Evaluate new OpenAsset functionality and product changes test their impact on existing workflows and update documentation accordingly
• Troubleshoot system and workflow issues in partnership with OpenAsset and internal stakeholders
• Continually assess how OpenAsset is being used and identify opportunities to simplify workflows and improve data quality

Data Governance & Systems Integration

• Maintain the quality consistency and integrity of data across OpenAsset and connected firm systems
• Support and monitor integrations between OpenAsset Deltek Vision/Vantagepoint Shred and other platforms
• Document systems of record data ownership field mappings and the flow of information between platforms
• Identify and troubleshoot data discrepancies and coordinate with appropriate system owners to correct information at its source
• Support the ingestion of data and assets associated with firm mergers and acquisitions including assisting with evaluation of legacy DAM structures mapping metadata fields and integrating assets into OpenAsset
• Evaluate proposed system or workflow changes for potential downstream impacts before implementation.
• Provide support and testing for upcoming Vantagepoint integration.

Image Rights Copyright & Licensing

• Maintain and administer the firms image rights and copyright policies usage guidance and image credit standards
• Maintain rights-related metadata within OpenAsset including copyright ownership usage status permissions and restrictions
• Review copyright permissions licenses and restrictions to determine appropriate use of imagery
• Advise staff on image rights copyright licensing and usage questions and coordinate with Photography Communications photographers and other rights holders as needed
• Supports the development and maintenance of governance for AI-generated and AI-edited project imagery including required disclosures and OpenAsset metadata protocols

Training Documentation & User Support

• Develop and deliver firmwide and targeted training on OpenAsset and related DAM workflows
• Create and maintain administrator guides user guides training materials and workflow documentation
• Provide ongoing support to users and troubleshoot questions related to search metadata permissions rights and other OpenAsset functionality
• Gather user feedback and identify opportunities to improve workflows documentation and training
• Communicate significant platform and workflow changes to affected users and stakeholders.

Vendor & Stakeholder Management

• Serve as a primary point of contact for OpenAsset and other vendors directly related to the DAM program
• Coordinate vendor support troubleshooting testing and feature evaluation
• Partner across Marketing Photography Communications HR IT and Accounting to establish data ownership and resolve issues

File Management

• Review source and upload images and supporting data from quarterly and annual design presentations to keep the OpenAsset image library current
• Organize incoming photo shoot raw files including sorting culling and creating contact sheets and provide general organizational support to the photography team

E-Commerce

• Manage day-to-day licensing inquiries purchases and image delivery serving as the primary point of contact for customer communication related to licensing requests
• Partner with Photography and Accounting to coordinate licensing availability process transactions and support revenue tracking and related financial reporting
• Administer the Squarespace photography store including technical and administrative upkeep and ensure finalized imagery and rights information are accurately reflected in OpenAsset

• Bachelors degree required; Masters in Library Science or related field a strong plus
• 3-5 years of experience in digital asset management preferably with direct OpenAsset or comparable DAM platform administration experience
• Experience with metadata structures taxonomy development and controlled vocabularies
• Working knowledge of data integration concepts and experience troubleshooting data flows across connected systems
• Familiarity with image rights copyright and licensing practices
• Strong documentation training and user support skills
• Detail-oriented with the ability to manage multiple priorities in a dynamic environment
• Excellent written and verbal communication skills
• Experience with Adobe Photoshop Bridge and InDesign required

Please include a cover letter resume and/or portfolio (Adobe PDF preferred).

What we offer you:

• Comprehensive medical dental and vision coverage
• 401k Options
• PTO
• Company Paid Holidays
• Life Insurance
• Pre-tax commuter benefits
• Professional Development
• Competitive salary

Salary Range: $65000 -$75000

Compensation may vary based on the job level and your geographic work location.

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Perkins Eastman is an affirmative action equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity gender expression national origin age protected veteran or disabled status or genetic information.

Required Experience:

IC