Development Operations & Events Manager

Position Title: Development Operations & Events Manager
Status: Full-time / Non-exempt
Reports to: Director of Development

Location & Schedule: Monday Friday Hybrid working in the main office on Tuesdays Wednesdays and Thursdays.

Compensation:The range for this role is $27.00 - 34.09/hour with a $2/hr differential for employees who possess a Masters degree in a related field a 2% differential for employees who live and work from Oregon and a $1/hr. differential for hours worked in the office when regularly working in the office 3 days per week. Benefits and additional compensation info are below.

About the Organization:Lines for Life is a regional non-profit that is dedicated to preventing substance abuse and suicide. We offer help and hope to individuals and communities and promote mental health for all. Our work addresses a spectrum of needs that include intervention prevention and advocacy. We educate train and advocate to prevent issues of substance abuse mental illness and thoughts of suicide from reaching crisis levels. But when a crisis arises or support is needed we are available 24/7/365 to intervene with personalized help.

Development Operations & Events Manager Position Overview:The Development Operations and Events Manager provides day-to-day operational support for Lines for Lifes Development Department. This position manages development calendars donor stewardship workflows fundraising event logistics vendor coordination donor communications and project tracking systems that help the department operate effectively and consistently.

Working closely with the Directors of Development Communications Finance and program partners this role helps ensure that donor engagement activities fundraising events acknowledgements campaign timelines and department operations are well-organized timely accurate and aligned with Lines for Lifes mission to prevent substance abuse and suicide and promote mental wellness.

Development Operations & Events Manager Essential Duties and Responsibilities

Development Operations and Project Coordination

• Manage day-to-day Development Department operations including calendars project timelines campaign deadlines event milestones follow-up lists and tracking.
• Coordinate internal Development Department meetings including agendas notes task assignments and follow-up items.
• Support the Director of Development in organizing department priorities maintaining planning documents and timelines tracking key projects and ensuring timely follow-through on assigned tasks.
• Support and improve consistent workflows across development operations donor stewardship campaigns events and reporting.

Donor Stewardship and Communications

• Coordinate donor stewardship activities including acknowledgements tax receipts recognition donor follow-up and preparation of donor communications that are timely accurate professional and aligned with Lines for Lifes mission and values.
• Support the Director of Development with preparation for donor meetings donor briefings stewardship touches and follow-up tasks.
• Help identify opportunities to strengthen donor retention recognition and ongoing engagement.

Fundraising Events and Donor Engagement Activities

• Lead logistical planning and execution for donor engagement and fundraising events including UnGala Farm-to-Table dinners the annual golf tournament and other cultivation or stewardship events.
• Coordinate event timelines workplans task lists registration processes guest communications and post-event follow-up.
• Research coordinate and manage event vendors and venues including contract coordination logistics site visits and onsite support.
• Monitor event budgets expenses registrations sponsorships and financial documentation while coordinating with Finance on reconciliation payments and donor records.
• Support post-event evaluation including lessons learned donor follow-up sponsor recognition and recommendations for future improvement.
• Provide onsite or virtual event support which may include occasional evening or weekend work.

Campaign and Annual Fund Support

• Support Annual Fund and end-of-year campaign execution through coordination of timelines donor lists communications mailings and follow-up activities.
• Assist with donor segmentation campaign tracking and reporting.
• Coordinate with Communications to develop and execute donor-facing campaign materials and content.
• Prepare campaign updates reports and post-campaign summaries.

Prospect Sponsor and Community Partner Support

• Conduct donor corporate sponsor and community partner research to identify and support cultivation stewardship sponsorship and engagement opportunities.
• Support sponsorship activities including preparation of sponsorship materials sponsor recognition follow-up and maintenance of accurate records related to outreach commitments and benefits.
• Support donor and sponsor cultivation efforts through pipeline tracking and coordination with program staff to gather stories impact examples and other donor engagement materials.

Cross-Department Collaboration

• Work closely with Communications Finance and program teams to support accurate timely and mission-aligned development activities.
• Coordinate with Communications to ensure donor-facing and event materials are clear accurate and consistent with organizational messaging.
• Work with program leaders and staff to gather information needed for donor stewardship events and campaign support.
• Represent the Development Department professionally in interactions with donors sponsors vendors volunteers community partners and internal staff.

Development Operations & Events Manager Required Qualifications

• Minimum of three years of experience in nonprofit development fundraising support event coordination donor relations project coordination and communications.
• Experience coordinating events projects campaigns or other complex initiatives involving multiple stakeholders with demonstrated ability to manage multiple priorities deadlines and details simultaneously.
• Strong written and verbal communication skills including the ability to draft professional correspondence proofread materials and collaborate effectively across departments and with multiple stakeholders.
• Demonstrated attention to detail follow-through and accuracy in recordkeeping communications and project tracking.
• Ability to build positive working relationships with donors vendors partners volunteers staff and community members.
• Experience using Microsoft Office 365 including Outlook Word Excel PowerPoint and Teams.
• Experience using project management donor databases CRM fundraising events or similar tracking systems.
• Ability to handle confidential donor financial personnel and organizational information with discretion.
• Ability to exercise sound judgment appropriately escalate sensitive issues and adapt to shifting priorities event needs and department deadlines.
• Comfort working with donor event financial and campaign data.
• Ability to work occasional evenings or weekends for donor events fundraising activities or other Development Department needs.
• Commitment to Lines for Lifes mission and to equity inclusion trauma-informed communication and respectful engagement with diverse communities.

Development Operations & Events Manager Preferred Qualifications

• Bachelors degree in nonprofit management communications business public administration marketing social sciences or a related field; or an equivalent combination of education training and relevant experience.
• Experience working in a nonprofit development or fundraising environment.
• Experience supporting fundraising events donor stewardship annual giving campaigns sponsorships or community engagement activities.
• Experience using donor fundraising event management CRM or project management systems such as Greater Giving or similar platforms.
• Experience supporting development operations including vendor coordination event budgets gift processing sponsorship tracking donor communications or financial reconciliation.

Development Operations & Events Manager Working Conditions

• This position is hybrid working in the office on Tuesday Wednesday and Thursday.
• Work is generally performed during standard business hours with occasional evening or weekend work required for events or donor engagement activities.
• The position requires frequent use of a computer phone video conferencing email databases and project management systems.
• The position may require occasional travel to event sites vendor locations donor meetings or Lines for Life offices.
• The position may require lifting or transporting event materials and supplies within reasonable limits and with support as needed.

Benefits information: Medical dental vision insurance short- and long-term disability life insurance premiums; a matching 401K plan; a flexible spending plan; access to professional development funds licensure supervision at no cost to employee; PSLF repayment; an employee assistance program; and a free fitbit. This is a union position with a step progression based upon years of service at Lines for Life and below is the current step scale:

0-3 years: $27.00

3-5 years: $28.62

5-7 years: $30.34

7-10 years: $32.16

>10 years: $34.09

This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the positions scope and function in the company.

EEO: Lines for Life strives to create a diverse inclusive environment to better represent the communities that we serve. We are an equal opportunity employer. Lines for Life shall not discriminate against any employee or applicant for employment because of race color religion sex sexual orientation gender identity or national origin. However it shall not be a violation of this clause for the Lines for Life to extend a publicly announced preference in employment to Indians living on or near an Indian reservation in connection with employment opportunities on or near an Indian reservation as permitted by 41 CFR 60-1.5

All Lines for Life employees must be approved to work by the Oregon Department of Human Services Background Check Unit. Background checks are completed after a conditional offer of employment has been extended.