Development Associate

Esperanza is seeking a bilingual Development Associate to provide essential operational administrative and project coordination support for the Development Department.

Reporting to the Vice President of Development the Associate assists with departmental priorities fundraising initiatives special events sponsorship fulfillment financial administration internal workflows and cross-departmental projects.

This highly collaborative role helps keep Development activities organized and moving forward by maintaining project materials coordinating tasks and timelines communicating updates and supporting the timely completion of departmental responsibilities.

This is an exciting opportunity for a detail-oriented professional who is fluent in English and Spanish and passionate about donor-centered fundraising relationship building and operational excellence. Through this work the position will help advance Esperanzas mission of strengthening Hispanic communities through education community and economic development the arts and social change in North Philadelphia and beyond.

Established in 1986 Esperanza is a faith-based social benefit organization committed to strengthening Hispanic communities and expanding opportunities for the individuals families and neighborhoods it serves. For more information visit .

Essential Functions:

• Maintain accurate and confidential records related to donor giving solicitation strategies engagement history and outreach.
• Maintain accurate and up-to-date constituent records in the CRM.
• Prepare constituent lists for targeted communications appeals events and mailings.
• Support the day-to-day coordination of Development Department initiatives by tracking responsibilities deadlines decisions and next steps.
• Recommend and support improvements to departmental workflows communication organization efficiency and accountability.
• Collaborate with Program Finance Marketing and other staff to support the timely completion of departmental responsibilities.
• Coordinate assigned special projects and departmental initiatives from planning through completion.

Provide scheduling meeting coordination and administrative support to the Executive Vice President of Organizational Advancement and Vice President of Development.

• Assist with preparing agendas briefing materials presentations reports correspondence and meeting packets.
• Record meeting notes and maintain accurate records of decisions assignments deadlines and follow-up items.
• Coordinate travel arrangements event registrations itineraries and related logistics as needed.
• Coordinate logistics and provide administrative support for fundraising events donor receptions cultivation activities community events and other Development initiatives.
• Maintain event work plans timelines budgets meeting schedules task assignments and planning documents.
• Coordinate invitations registrations guest lists seating assignments nametags event materials signage and check-in procedures.
• Maintain accurate records of sponsor benefits advertisements logos tickets guest information recognition requirements payments and related deadlines.
• Assist with sponsor communications and follow-up to support the timely fulfillment of sponsorship benefits.
• Assist with scheduling meeting coordination communications and administrative support for Development-related board and committee activities.
• Coordinate the processing and tracking of departmental invoices purchase requests reimbursements and vendor documentation.
• Track event budgets sponsorship payments departmental expenses and other financial information.

Perform other duties within the scope of the position.

• Bachelors degree preferred or an equivalent combination of education and relevant professional experience.
• Minimum of 2 years experience in development operations nonprofit administration project management executive support event management fundraising or a related field.
• Bilingual fluency in English and Spanish with strong verbal and written communication skills in both languages.
• Strong organizational project-management and time-management skills with exceptional attention to detail and follow-through.
• Experience coordinating meetings fundraising events sponsorship logistics vendors contracts invoices budgets and administrative workflows.
• Strong interpersonal skills and the ability to work professionally with staff executive leaders board members donors sponsors vendors and community partners.
• Sound judgment discretion and the ability to maintain confidential donor financial personnel and organizational information.
• Proficiency with Microsoft Office including Outlook Word Excel PowerPoint and Teams.
• Familiarity with CRM platforms project-management tools financial systems or other nonprofit technology platforms commonly used.
• Ability to work occasional evenings and weekends in support of fundraising events and organizational activities.
• Commitment to Esperanzas mission and to serving individuals and communities with professionalism dignity and respect.

The anticipated starting salary range is $45000 to $50000 annually based on experience and qualifications. Esperanza also offers opportunities for professional growth and advancement along with a comprehensive employee health and wellness benefits package. Office hours are 8:30 a.m. to 5:00 p.m. with occasional evening or weekend work required.