Dermatology Practice Manager

Join Our Team at Skin and Cancer Institute!

Are you passionate about dermatology and skin health Do you thrive in a dynamic patient-focused environment Skin and Cancer Institute is looking for dedicated professionals to join our team!

Why Join Us

At Skin and Cancer Institute we are committed to excellence in dermatology skin cancer treatment and cosmetic procedures. We offer a supportive and collaborative work culture where your skills and dedication make a real impact.

Summary of Position

TheDermatology Practice Manageris responsible for overseeing the day-to-day administrative and operational functions of a busy dermatology clinic. This role ensures efficient office workflows regulatory compliance positive patient experience and smooth coordination among clinical and administrative staff. The ideal candidate has prior experience in a healthcare office leadership role is detail-oriented and demonstrates excellent organizational and communication skills.

WHAT YOULL DO:

• Work Location: Modesto CA
• Work Category: Exempt Full-time On-site

Administrative & Operational Leadership

• Oversee daily clinic operations to ensure efficiency and patient flow.
• Submit and audit payroll using NoahFace biometric timekeeping system.
• Manage schedules staffing ratios and adherence to labor laws.
• Lead onboarding and competency completion (3 7 12-week).
• Maintain supply inventory and ordering via McKesson and vendor portals.

Patient Experience & Front Office Oversight

• Ensure front and back-office operations run smoothly filling in as needed.
• Maintain a clean safe and welcoming environment for patients and staff.
• Monitor patient satisfaction respond to Google reviews and resolve complaints professionally.
• Ensure staff encourages patient feedback and promotes Google reviews using branded giveaways.
• Schedule appointments and adjust provider schedules in accordance with clinic guidelines.
• Confirm Mohs surgery days in advance with surgeon tech and senior manager.
• Ensure compliance with HIPAA OSHA and all applicable healthcare regulations.
• Utilize EMA / ModMed EMR for scheduling reporting and task management.
• Manage patient communications through Klara and Microsoft Teams.
• Use CoverMyMeds for prior authorizations and pharmacy coordination.
• Track labs and pathology via LabCorp and Quest Diagnostics portals.
• Supervise staff to ensure job duties are completed accurately and on time.
• Provide coaching training and support to new and existing employees.
• Address and resolve employee questions regarding scheduling supplies or office procedures.
• Maintain accurate and updated staff schedules and lunch compliance.
• Attend biweekly manager meetings and communicate key takeaways to staff.

Compliance & Reporting

• Ensure compliance with HIPAA OSHA and all applicable healthcare regulations.
• Utilize EMA / ModMed EMR for scheduling reporting and task management.
• Manage patient communications through Klara and Microsoft Teams.
• Use CoverMyMeds for prior authorizations and pharmacy coordination.
• Track labs and pathology via LabCorp and Quest Diagnostics portals.

Team Oversight & Training

• Supervise staff to ensure job duties are completed accurately and on time.
• Provide coaching training and support to new and existing employees.
• Address and resolve employee questions regarding scheduling supplies or office procedures.
• Maintain accurate and updated staff schedules and lunch compliance.
• Attend biweekly manager meetings and communicate key takeaways to staff.

WHAT WERE LOOKING FOR:

Required Skills / Abilities

• Previous experience as a Front Office Lead Office Administrator or Practice Manager required.
• Experience in dermatology or a medical office setting strongly preferred.
• Excellent organizational and multitasking abilities.
• Strong leadership training and communication skills.
• Proficient with email tools spreadsheets databases and EMR systems (EMA preferred).
• Knowledge of HIPAA OSHA and healthcare operations.
• Friendly professional demeanor with strong attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.

Education & Experience

• Associate or bachelors degree in healthcare administration Business or related field preferred.
• Minimum 3 years of experience in a medical practice leadership role required.
• Dermatology or specialty practice management experience strongly preferred.

EQUIPMENT & SOFTWARE OPERATION

The incumbent in this position may operate any/all of the following equipment:

• Microsoft 365 apps fax email phone Klara EMA ModMed iPAD NoahFace (biometric timeclock) Tandem CoverMyMeds LabCorp (software for looking up labs results and ordering supplies) Quest diagnostics

What We Offer:

The anticipated salary range for this position is $70304.00 annually. Placement within the range will be based on objective job-related factors which may include relevant experience education training skills certifications internal equity and business considerations

• Competitive salary and benefits
• Health dental vision and ancillary insurance options
• 401K retirement savings
• Paid time off
• Professional development opportunities
• Supportive and fair work environment

Apply Today!Be a part of a dynamic team thats transforming skin health. Submit your resume and cover letter to We cant wait to meet you!

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