Deputy Clerk

Hunterdon County Board of County Commissioners

Vacancy: Deputy Clerk

Full Time: 40 Hours per Week

Salary: Commensurate with Experience

Salary Range: $50000 to $60000 per year

DEFINITION:

Under direction of the Clerk to the Board leads the development and maintenance of clerical procedures and services of the Board of County Commissioners; ensures that rules regulations policies and procedures of the Board are observed; performs other related duties as required.

EXAMPLES OF WORK:

Front line support for all guests callers and basic constituent inquiries to the Board of County Commissioners office.

Assists in preparing meeting agenda under the direction of the Clerk of the Board and puts into official form the minutes of the meetings.

Reviews sorts and routes incoming correspondence and personally prepares letters on routine matters for review by the Clerk of the Board and Commissioner Director.

Sees that pertinent material is obtained from files and other sources arranges it in usage form and prepares memoranda and summaries as required.

Acts to relieve the official of detail by providing routine information to those requesting it including the Clerk of the Board Commissioners and County Departments.

Maintains a schedule of appointments and the daily engagement calendar of the Board of County Commissioners.

Under the direction of the Clerk of the Board assists with making arrangements for speaking engagements special events travel arrangements hearings conferences and meetings.

Assembles basic statistical information and obtains needed materials as directed for reports memoranda and speeches.

Strong working knowledge of Microsoft Office applications including Word Excel PowerPoint and Outlook.

Composes correspondence in accordance with established procedures.

REQUIREMENTS:

Modified hours will be required on the first and third Tuesday of each month to staff the annual Hunterdon County Board of County Commissioner meetings. Additional meetings beyond the first and third Tuesday of the month may be required.

EXPERIENCE:

Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules regulations policies and procedures.

Registered Municipal Clerk Certification or actively enrolled in RMC classes preferred.

Associates degree or equivalent required but a Bachelors degree is preferred.

KNOWLEDGE AND ABILITIES:

Knowledge of office methods practices and equipment.

A proven commitment to a high degree of confidentiality and discretion. Ability to perform highly complex clerical tasks.

Ability to supervise the establishment and maintenance of records and files. Ability to comprehend complex office procedures rules and regulations.

Ability to compose clear concise and appropriate business letters in accord with established Board policies.

Interested applicants should complete a County Job Applicationand include a resume and cover letter including salary requirements and send to Human Resources 71 Main Street PO Box 2900 Flemington NJ 08822. Applications can also be faxed to or emailed to