Departmental Secretary

Job Title: Departmental Secretary Company: HireFrontier Job Type: Full-Time Location: Hybrid

HireFrontier is seeking a Departmental Secretary to provide administrative support to a specific department (e.g. HR Finance Operations). The successful candidate will coordinate department schedules manage documentation and serve as the primary administrative point of contact for departmental staff and external inquiries.

• Provide administrative support to department managers and staff

• Coordinate department meetings agendas and minutes

• Maintain departmental records files and databases

• Prepare departmental reports memos and correspondence

• Track departmental budgets invoices and expenses

• Act as the point of contact between the department and other teams

• Assist with onboarding of new departmental staff

• Handle departmental scheduling and calendar coordination

• High school diploma required; Associates degree preferred

• 2 years of administrative or secretarial experience ideally within a specific department (HR legal finance etc.)

• Proficiency in Microsoft Office Suite and department-specific software

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Ability to work collaboratively across teams

• Familiarity with departmental compliance or regulatory requirements

• Experience with budget tracking or basic financial reporting

• Knowledge of HRIS ERP or department-specific systems

• Competitive salary

• Health dental and vision insurance

• Paid time off and holidays

• 401(k) retirement plan

• Opportunities for internal advancement

Required Skills:

Microsoft OfficeInformation TechnologyAdministrationHuman ResourcesCustomer Service