Department Program Coordinator

Job Description

The Department Program Coordinator provides administrative operational and communications support for the Business Information Technology (BIT) Department. The position serves as a primary point of contact for faculty staff students visitors and university partners and supports a broad range of departmental activities with primary responsibility for coordinating operations associated with the BIT PhD Program.
Responsibilities include supporting graduate recruitment and admissions processes student onboarding program administration communications event coordination travel arrangements purchasing reimbursements website and digital content updates and other departmental initiatives. The Department Program Coordinator collaborates with faculty students college offices and university partners to support the departments teaching research and outreach mission.

Required Qualifications

Demonstrated experience providing administrative program communications customer service or office support in a professional environment.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written verbal and interpersonal communication skills.
Demonstrated ability to work collaboratively with diverse constituencies including faculty staff students and external stakeholders.
Experience coordinating meetings events projects records or program operations.
Proficiency with Microsoft Office and other standard business applications.
Ability to exercise sound judgment maintain confidentiality and work independently.

Preferred Qualifications

Experience working in higher education academic administration student services or a related professional environment.
Experience supporting academic or graduate education programs.
Experience managing website content newsletters social media or other digital communications.
Experience coordinating travel purchasing reimbursements or event logistics.
Familiarity with university administrative systems such as Slate Banner HokieMart Emburse Drupal or similar platforms.
Knowledge of Virginia Tech policies procedures and administrative systems.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $45k; commensurate with experience

Hours per week

40

Review Date

8/26/26

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.