Department Program Associate

This full-time University Staff ongoing position (Program Associate) provides administrative assistance to the Department of Criminal Justice & Criminology i.e. the Chair of the Department field placement coordinator graduate program coordinator and PhD program coordinator. The Program Associate also assists the Department of Criminal Justice & Criminology the Department of Social Work and departments within the College of Community Engagement and Professions with course scheduling and liaisons with advising for the College of Community Engagement and Professions as needed for student enrollment and retention. The Program Associate must exercise independence in performing job duties and have the ability to follow through on all assigned tasks. The Program Associate reports directly to the Department Chair and is expected to have an on-campus presence in assisting administrators and serving students. The Department of Criminal Justice & Criminology prides itself on being a positive and supportive place to work.

Additional Information:

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates willbe requiredto verify eligibility to work in the United States by completing the required I-9 form upon hire.

This position will be performed fully onsite at UWMs main campus.

• Prepare the schedule of classes for each term

• Enter data and maintain files

• Manage confidential records

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Organize Department events

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

The target hiring range is $23.00-$26.00/hour. Final salary will be contingent upon the knowledge skills and abilities demonstrated throughout the selection process.

• At least 3 years of experience in an office setting.
• Associates degree or higher in a related field or equivalent work experience.
• Proficient in the use of office technology including MS Office as evidenced by application materials.

• Bachelors degree or equivalent work experience preferred.
• Excellent organization prioritization multi-tasking and program planning skills with strong attention to detail.
• Ability to establish and maintain positive professional working relationships.
• Ability to work independently on assigned tasks

Application Instructions:

Applicants are required to apply online and provide:

• A cover letter that addresses the candidates professional level work experience as it relates to all required and preferred qualifications.
• A detailed resume

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

In instances where the Search and Screen Committee is unable to ascertain from the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.

Apply by the application deadline October 16 2026.

Amal Afifa

Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.

Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.