Database Management Coordinator

Do you have 2 years of experience in gift processing and data management

Are you passionate about the arts

We are seeking a Temporary Part-time Database Management Coordinator. The associate is responsible for the accurate complete and efficient entry and maintenance of constituent membership gift and pledge information in Raisers Edge the Institutes system of record. This is an in-person Part-Time Temporary role.

ORGANIZATION: Arts Nonprofit

LOCATION: Chicago Loop

POSITION TITLE: Database Management Coordinator

SCHEDULE: 21 hours/week - 3 days in person- Wednesday Thursday and Friday 9-5

DURATION: September 2026 -August 2027

Pay: $21/hr - $25/hr

Is This Your Dream Job This is an excellent opportunity for a highly organized professional who enjoys supporting both fundraising and finance functions in a community-centered organization.

Our Ideal Candidate:

• 1 year of experience using Raisers Edge including gift processing
• Demonstrated data entry and information processing skills including accuracy and speed.
• Experience with direct mail coding is preferred.
• Knowledge of gift transactions financial controls and regulatory requirements; knowledge of membership transaction processing preferred.
• Some experience with document imaging gift processing and/or database management in a non-profit environment.
• Excellent spoken and written English language skills
• Hands-on experience with fundraising databases.
• Hands-on experience with importing exporting and integrating data from multiple systems.
• Required proficiency in the basics of Microsoft Word and Excel.
• Knowledge of IOM is a plus.
• Abides by internal and external codes of ethics and confidentiality

How You Will Spend Your Day:

• Day-to-day duties include entry and maintenance of gift pledge and membership information on constituents.
• Importing downloading sorting and batching gifts and pledges in accordance with departmental procedures
• Accurately determining all information related to each specific gift and pledge including type source of gifts accounts to be credited donors to be receipted associated donors premiums honoraria and memorials appeal codes funds campaign codes and affiliations.
• Combining duplicate membership records when appropriate to yield the most accurate representation of a members current standing.
• Receiving and processing matching gift forms from donors
• Entry proofing and balancing of gifts including matching gifts
• Performs the accurate complete and efficient entry or uploading of biographical data and all gift and pledge transactions into Raisers Edge.
• Meets and maintains the prescribed timeline of 1-2 days after receipt for completing all entries except as otherwise defined and determined by the Director.

Wed love to hear from you!

If this sounds like the job for you we would love to help make that happen. Please apply using this link. Emailed responses will experience a delayed processing. Deadline to apply is 08/12/2026.

For more information about Careers In Nonprofits and our other available opportunities and workshops please visit our website at .

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches even if you do not hear from us in regard to your application in response to this ad.